THC Wynnewood Maintenance Project

The Tennessee Historical Commission is seeking a one-time purchase for the Wynnewood Maintenance Project under solicitation number 32701-13908, with a posted date of May 12, 2026, and a response deadline of June 4, 2026, at 2:00 PM CST. The estimated contract value is $100,000, with no options or extensions included, and the work must be performed at the Wynnewood State Historic Site in Nashville, TN, under F.O.B. destination terms, meaning the vendor assumes all costs and risks until delivery at the specified site. The procurement is administered by the Tennessee Department of Environment and Conservation through its Central Procurement Office, with primary contractual communication directed to David Britton of the Tennessee Historical Commission at 2941 Lebanon Pike, Nashville, TN 37214, and secondary contact via Sydney Loomans. Bids must be submitted electronically through the Edison Supplier Portal, and failure to maintain an updated vendor profile, including an active password that expires every 90 days, may result in ineligibility. Contractors must comply with Tennessee state laws, including prohibitions on employing undocumented workers, contracting with entities invested in Iran, and participating in a boycott of Israel, and must certify they are not debarred or suspended by federal or state authorities. Compliance with contractor licensing, tax registration, and Energy Star standards for applicable products is mandatory, and all personnel records and subcontractor attestations must be maintained for inspection. Technical specifications take precedence over brand names, and all deliverables must meet generally accepted industry standards and conformance to written requirements. Acceptance of goods or services occurs at the delivery location, and failure to notify the State of defects within 30 days results in automatic acceptance. Invoices must be submitted electronically via ACH after completion of a W-9 and authorization agreement, and no federal invoicing systems like WAWF are specified. The contract imposes strict confidentiality obligations, requiring protection of all state data accessed during performance, including protected health information under HIPAA and HITECH, with indemnification required for any breaches. All contract clauses, including warranty, records retention until final payment, severability, and incorporation of attachments, are governed by internal state numbering and do not follow FAR terminology. No formal evaluation factors, weights, or ranking criteria are provided; award will be based on responsiveness, compliance with mandatory requirements, and price. No military packaging or marking standards