Hertfordshire County Council acting on behalf of the Participating Authorities is leading on the procurement process to establish a Framework Agreement for the Supply and purchase of Branded & Generic Washroom Paper Disposables and Dispensers (herein after referred to as “Good(s)”), and is seeking suitably qualified Contractor(s) to supply the Good(s) and any related Services under any Agreement resulting from this tendering exercise.
The participating Authorities both produce annual paper catalogues which are printed and distributed to customers each year, the publication generally runs from 1st April – 31st March each year. Customers may choose and select products listed in the catalogue at their discretion. Customers include schools and local authority establishments who are geographically spread across the UK.
Details of the Good(s) required under this Agreement are given in Section 7 of this Specification (Good(s) Requirement).
The requirement is for delivery of the Good(s) in bulk drops to their central stores. The method of delivery and palletisation will be as stated in Section 11 and 14 of this Specification (Delivery and Pallets).
However, there may be a requirement for direct orders placed by and delivered directly to the End User.
1.1 The requirement is divided into Two Lots:
Lot 1: Branded paper consumables
- (must be exact brand to match product specified in pricing schedule, otherwise tenderers bid will not be accepted)
Lot 2: Generic/ HFS own brand paper consumables
- (any brand will be accepted as long as it meets the dimensions detailed in pricing schedule, otherwise bid will not be accepted)
The authorities that are currently participating in this Agreement are listed below:
Hampshire County Council
Hertfordshire County Council (Contracting Authority)
(including Herts Full Stop, Any and all unitary authorities that arise out local government reorganisation, Herts Full Stop Limited , Hertfordshire Catering Limited, , Herts at Home, , and any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council. and any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council.)
Correspondence addresses for the above authorities are given in Schedule 8 of the Agreement.
The pattern and volume of demand for Good(s) may be subject to change and it is stressed that there are no undertakings concerning likely volume of demand. For guidance only, an estimated overall annual spend across all Lots for each Participating Authority is given below.
The Participating Authorities do not undertake to purchase that quantity and equally the Contractor should be prepared to supply quantities in excess of the figures shown.
The anticipated total annual joint expenditure across the Participating Authorities on these Good(s) across all Lots is presently circa £2.475 million per annum, however the estimated annual range for all Customers and all Lots is between £2 million and £5.2 million.
The estimated annual spend by each Participating Authority can be broken down as follows:
Hampshire County Council £975,000
Hertfordshire County Council £1,500,000
Total value range (incl all extensions): £8m - £20.8m
Full details of the requirement and context of the procurement can be found in the Specification of the Tender Document.
This procurement is an open process.
Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system.
To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on the Thursday 22nd October 2026.
Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline.
Please ensure that where possible documents are uploaded as a PDF and that file names are succinct.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.
Tenderers should be aware that due to the nature of the Services provided, any Framework formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Framework requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.
The Council reserves the right at any time to cease the procurement process and not award the Framework or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.
