THP HOUSTON - NEW GYM EQUIPMENT

The Texas Department of Public Safety is soliciting bids to procure gym equipment to fully equip a newly designated space for Highway Patrol personnel in Houston, under solicitation number 405-26R0016128A, with bids due by June 4, 2026 at 5:00 PM CST. The procurement is governed by a Mandatory Pricing Schedule detailing specific required items, including the Vision Fitness ES T600ENT treadmill as a non-negotiable item, while allowing substitutions for other equipment (items 2-29) only if they meet or exceed the original specifications and weight requirements, though bids without substitutions are prioritized. Installation services, including moving equipment into the designated space, unpacking, assembly, and setup, are a required component of the bid and must be priced according to the schedule. Respondents are required to submit a comprehensive proposal in two volumes, adhering to strict formatting guidelines including sans-serif 12-point font, paginated structure, electronic bookmarks, and a full table of contents; submissions via internet links are considered non-responsive. Supporting documentation including the Texas Identification Number application, W-9 form, Direct Deposit Authorization, and an Information and Certifications Form must be included, along with certifications regarding compliance with state and federal laws, including the Texas Public Information Act, Non-Discrimination requirements, and NDAA Sections 889 and 1260H prohibiting the use of certain foreign-made equipment. Bidders must also certify they are not barred from doing business with Texas, have no delinquent child support obligations, do not boycott energy companies, and are not owned or controlled by entities in designated countries such as China, Iran, North Korea, or Russia. Award will be made to the responsible bidder offering the best value under Texas Government Code § 2156.007, with past performance and responsiveness serving as mandatory pass/fail gates. Failure to meet these gates includes a history of poor vendor performance, active corrective actions from the Comptroller, cancelled purchase orders for nonperformance, or non-responsiveness to prior performance issues. Once awarded, the contract term is one year from the effective date, with an option for DPS to unilaterally renew it. Payment is governed by the Texas Prompt Payment Act, and invoices must be itemized, include the contract number and remittance address, and be sent to both the contract monitor and apinvoices@dps.texas.gov; direct deposit via the provided authorization form is recommended.