Tire Lease Contract

This contract is a fixed-price, eight-year agreement between the Greater Dayton Regional Transit Authority (RTA) and a qualified tire contractor to provide leasing and servicing of tires for RTA’s fleet of transit buses, trolley buses, and paratransit vehicles. The solicitation, identified as GD 26-28, was posted on May 1, 2026, with responses due by June 2, 2026, and is managed under the NAICS code 423130. The contract requires contractors to deliver and install tires exclusively at RTA’s designated maintenance facilities in Dayton, Ohio, with all transportation, unloading, and delivery responsibilities borne by the contractor. The award will be made to the lowest responsive and responsible bidder using a Lowest Price Technically Acceptable (LPTA) methodology, where compliance with all technical and administrative requirements is a threshold condition before price is considered. Contractors must meet a comprehensive set of statutory, regulatory, and operational obligations, including submission of numerous certifications such as the Non-Collusion Affidavit, Tax Liability Certification, Personal Property Tax Affidavit, and Disadvantaged Business Enterprise (DBE) forms, in strict adherence to 49 C.F.R. Part 26 and FTA requirements. Compliance with federal funding mandates from the Federal Transit Administration and Ohio Department of Transportation is mandatory, with funds subject to 2 CFR § 200.333 and 49 U.S.C. § 5323(l). Contractors must also provide proof of active UEI registration in SAM.gov, current IRS Form W-9, a Certificate of Good Standing from the Ohio Secretary of State, and evidence of adequate insurance coverage per Attachment B. Warranty terms require that all tires be free of defects, with immediate replacement at no cost to RTA, including airfreight when necessary. All materials must be new, standard-grade, and functionally equivalent to specified items, with no use of reconditioned or obsolete parts permitted. Contractors must pay subcontractors within 30 days of receipt of payment from RTA, and preference must be given to products containing the highest percentage of recycled materials as defined by EPA regulations. The contract mandates adherence to civil rights protections under Title VI and FTA Circular 4702.1, equal employment opportunity standards, and free speech and religious liberty protections. Invoices are payable within net 30 days after approval, and performance must strictly comply with all contractual terms