TNH245-2026-Boiler Maintenance, Servicing and Replacement

The Town of North Hempstead is soliciting bids for a requirements contract for the maintenance, repair, servicing, replacement, and installation of various heating systems, including boilers, gas-fired pool heaters, Modine heaters, water heaters, and hydronic systems. The contract period is for two years beginning December 6, 2026, with the option for two additional one-year renewals and potential short-term extensions of up to 90 days. This is a requirements contract with no minimum mandatory purchases; however, contractors must provide a not-to-exceed figure for approval before starting work, and emergency work estimates must be submitted within 48 hours. The contract will be awarded to the lowest responsible bidder based on the price per unit offered. Qualified bidders must submit a comprehensive qualifications statement including eleven specific certifications, such as non-collusive bidding and insurance and indemnity certifications. All work is subject to New York State prevailing wage requirements and must comply with OSHA standards and New York state industrial code 23. Payment is restricted to time spent on the job, excluding travel time, and requires a valid purchase order, a signed service ticket with start and end times, and certified payrolls. Bids must be submitted in a sealed envelope to the Purchasing Division in Manhasset, New York, by October 14, 2026, at 11:00 AM.