Town Hall Janitorial Services - Term Contract

The Town of Southwest Ranches, Florida, will receive sealed proposals online via the BeaconBid e-procurement platform until 11:00 a.m. EST Thursday, October 8, 2026, at which time the system will publicly open and the Procurement Officer will read the Proposer entity names aloud: “RFP No: 26-016 – TOWN HALL JANITORIAL SERVICES - TERM CONTRACT” The Town is seeking proposals from qualified and experienced firms to provide comprehensive janitorial services at Town Hall. Services shall include routine cleaning, sanitation, replenishment of restroom and other consumable supplies, and related janitorial services as specified herein. A Mandatory Pre-Proposal Conference and Site Visit will be held at 10:00 a.m. EST Wednesday, September 23, 2026 at Town Hall 13400 Griffin Road, Southwest Ranches, FL 33330. Proposers are required to attend the conference and site visit to be eligible for award under this RFP. Reference complete solicitation document attached herein for full site listing, specifications, proposal format, and required forms. NOTICE--CONE OF SILENCE IN EFFECT: The Cone of Silence means a prohibition on any communication regarding this RFP between a potential vendor, service provider, proposer, bidder, lobbyist, or proposer and the Town Council members, the Town's professional staff, including, but not limited to, the Town Administrator and his or her staff, or any member of the Town's selection or evaluation committee and the procurement Contractor. See Article IX, Sec. 2-208(c) for additional information, including permitted exceptions to the Cone of Silence. The Cone of Silence shall be imposed at the time of the advertisement of this RFP and shall terminate at the beginning of the Town Council meeting at which the Town Administrator makes his or her written recommendation to the Town Council. However, if the Town Council refers the solicitation back to the administrator, staff or committee for further review, the Cone of Silence shall be re-imposed until such time as the administrator makes a subsequent written recommendation and commencement of the Council meeting. The Cone of Silence shall also terminate in the event the Town Administrator cancels the solicitation. Prior to an award, violation of this the Cone of Silence shall result in the disqualification of the proposer from further consideration. Discovery of a violation after an award by a particular proposer shall render any RFP award to said proposer voidable by the town, and in the Town's sole discretion. As such, all questions shall be asked using the Q&A tab herein, or via email to the Town's Procurement Officer at csemeraro@swranches.org.