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Track & Field Event Management and Marketing

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Florida → Tourism & Economic DevelopmentView Agency

NAICS

541810 - Advertising AgenciesView NAICS

Place of Performance

FL, USA

Set-Aside

NONE

Documents

This scope was carved out of RFP 27-103-PM.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Annual Track & Field Event Management & Timing Services

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Organization & Contact Information

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AgencyFlorida → Tourism & Economic Development
ContactsNo contacts available
OfficeN/A
Organization / Agency
Florida → Tourism & Economic Development
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Office AddressN/A
ContactsNo contact information available

Full Description

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Performs event management, marketing, and officials coordination for prime contractors on Alachua County track and field meets. Manages meet operations, executes sports marketing strategies, and coordinates official schedules. Requires experience in sports marketing and athletic event coordination. Delivers marketed events and managed meet operations.

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Same NAICS industry code

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Same awarding agency

NAICS: 561920
SLED
Annual Track & Field Event Management & Timing Services
Solicitation # RFP 27-103-PM
Alachua County, Florida, issued RFP 27-103-PM to secure a private partner for Annual Track and Field Event Management and Timing Services at the Alachua County Sports and Events Center and other county facilities. The scope of work is divided into two primary areas: event management and athletics consulting, which includes developing event strategies, recruiting certified officials, and marketing to drive tourism; and professional timing services for track and field, racewalk, road race, and cross country events. Technical requirements for timing include the use of two independent Finishlynx camera systems per finish line, Fieldlynx units for vertical field events, and Reactime false start detection for select meets, with a requirement for real-time online results and integration with facility video display boards. The contract is scheduled to begin on October 1, 2026, and run through September 30, 2028, with the county holding the option to renew for two additional two-year periods. Proposals are due electronically by September 16, 2026, and will be evaluated based on a points-based system focusing on the proposer's ability and competency, project team qualifications, proposal organization, previous work with the county, location, and Small Business Enterprise participation. Awardees must comply with Florida state laws, including the Florida Prompt Payment Act and E-Verify requirements, and maintain statutory workers compensation insurance. Payment is contingent upon annual appropriation by the Alachua County Board of County Commissioners.
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