This Solicitation opportunity from Florida was posted on August 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Annual Track & Field Event Management & Timing Services

Closed

RFP 27-103-PMState & Local

Submission Closed09/16/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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Solicitation # HQ003426Q0903

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Solicitation # ACC-APG-CONOPS-FY-26-02

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Solicitation # 274-PullHEXManager

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NYS Division of Homeland Security and Emergency Services

POSTED

4 days ago

DEADLINE

in about 1 month

AI Contract Overview

Alachua County, Florida, issued RFP 27-103-PM to secure a private partner for Annual Track and Field Event Management and Timing Services at the Alachua County Sports and Events Center and other county facilities. The scope of work is divided into two primary areas: event management and athletics consulting, which includes developing event strategies, recruiting certified officials, and marketing to drive tourism; and professional timing services for track and field, racewalk, road race, and cross country events. Technical requirements for timing include the use of two independent Finishlynx camera systems per finish line, Fieldlynx units for vertical field events, and Reactime false start detection for select meets, with a requirement for real-time online results and integration with facility video display boards. The contract is scheduled to begin on October 1, 2026, and run through September 30, 2028, with the county holding the option to renew for two additional two-year periods. Proposals are due electronically by September 16, 2026, and will be evaluated based on a points-based system focusing on the proposer's ability and competency, project team qualifications, proposal organization, previous work with the county, location, and Small Business Enterprise participation. Awardees must comply with Florida state laws, including the Florida Prompt Payment Act and E-Verify requirements, and maintain statutory workers compensation insurance. Payment is contingent upon annual appropriation by the Alachua County Board of County Commissioners.

General Info

Alachua County seeks qualified vendors for timing and event management of its Annual Track & Field Event in Gainesville by September 16, 2026.

Agency

Florida → Tourism & Economic DevelopmentView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

FL, USA

Set-Aside

NONE

Documents

(3)

RFP 27-103-PM Annual Track & Field Event Management & Timing Services

PDF•rfp

FY26 Events Schedule Summary

DOCX•other

FY27 Events Schedule

DOCX•other

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 5

Solicitation

Response DeadlineSep 16

Deadline has passed

Submission Closed

09/16/2026, 06:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → Tourism & Economic Development

Contacts2 people available

OfficeGainesville, FL, 32601, USA

Organization / Agency

Florida → Tourism & Economic Development

View Agency Profile

Office AddressGainesville, FL, 32601, USA

Contacts

Stephen RodriguezSport Tourism and Events Manager

contact@example.gov

+1 (555) 000-0000

Precious MerriweatherProcurement Agent I

contact@example.gov

+1 (555) 000-0000

Interested Companies (5)

Half-Mile Timing

Boss Talk Expo

Lauderhill, FL

James & Atem

Gainesville, FL

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Full Description

Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles. Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

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