Annual Track & Field Event Management & Timing Services

Alachua County, located in North Central Florida with its government seat in Gainesville, is seeking qualified vendors to manage and provide timing services for its Annual Track & Field Event through solicitation RFP 27-103-PM. The county, serving a population of over 250,000 and featuring a regional airport, operates under a County Manager Charter form of government led by a five-member Board of County Commissioners, with additional elected constitutional officers supporting key administrative functions. The solicitation is issued by the Tourism & Economic Development division under the state of Florida, targeting vendors capable of delivering comprehensive event management and precise timing solutions for a significant regional athletic event. The proposal deadline is September 16, 2026, and all services are to be performed within Florida, specifically in Gainesville. Primary point of contact for this solicitation is Stephen Rodriguez, Sport Tourism and Events Manager, who can be reached via email or phone for inquiries, with Precious Merriweather, Procurement Agent I, serving as the secondary contact for procurement-related matters. Interested parties must submit responses through the agency’s procurement portal, and the contract will support the county’s efforts to enhance regional tourism and economic development through high-quality athletic events. The solicitation does not specify a set-aside classification or NAICS code, indicating it is open to all qualified providers. The event management services will require coordination with local infrastructure, timing technology, staff deployment, and compliance with county protocols under the authority of the Board of County Commissioners and the Alachua County Attorney.