Traffic Signals Phase I

The City of El Paso is issuing a solicitation for a contract titled "Traffic Signals Phase I," with a response deadline set for April 16, 2025, at 2:00 PM. The procurement process includes a non-mandatory pre-proposal conference scheduled for March 26, 2025, at 10:30 a.m. via Microsoft Teams, providing an opportunity for interested parties to clarify project details. Questions regarding the solicitation must be submitted by April 2, 2025, with official answers provided by April 9, 2025. The bid opening will take place shortly after the response deadline, at 2:30 p.m. on April 16, 2025, and will be broadcast live on the City’s purchasing website. The evaluation process is anticipated to occur in May 2025, with the contract award expected around July 2025. Interested vendors are instructed to submit their proposals either by mail or hand delivery to the City’s Purchasing & Strategic Sourcing Department at the specified address. Key documentation associated with the solicitation includes various IRS forms and Texas-specific disclosure requirements. Vendors are required to submit IRS Form W-9 for tax identification purposes, which is essential for tax reporting and compliance but not part of the proposal itself. Additionally, entities must complete and submit Form 1295, the Disclosure of Interested Parties, in accordance with Texas Government Code § 2252.908, to disclose interested parties involved in the contract. This form must be electronically filed, signed, and submitted with the bid, with the City confirming receipt upon contract award. The contract size is estimated to be between $500,000 and $2,000,000, and the project will be performed within Texas, with the primary point of contact being Janette Nevarez. The City reserves the right to modify the Schedule of Events as necessary, with any changes communicated through formal amendments.