Trailers with Related Equipment and Services

Sourcewell, a Minnesota-based government cooperative serving thousands of public agencies across the United States and Canada, is soliciting proposals for trailers and related equipment and services through RFP 062526, with a submission deadline of June 25, 2026, at 3:30 p.m. Central Time. Proposals must be submitted exclusively through the Sourcewell Procurement Portal and must conform to all mandatory requirements to avoid automatic disqualification. The resulting contract will be a master agreement with a base term of four years and the potential for three one-year extensions, totaling up to seven years, enabling Participating Entities to place orders on an as-needed basis across a decentralized network of locations. While no specific FOB terms are defined, delivery is expected to occur at the end-user site, with equipment required to be new, fully operational upon arrival, and supported by industry-standard warranties. The estimated annual transaction value for the master agreement is $80 million, with proposers expected to provide competitive line-item pricing or percentage discounts from catalog pricing, including volume price structures to accommodate high-volume usage. Evaluation of proposals will be based on a 1000-point weighted system prioritizing pricing at 400 points, followed by the depth and breadth of solutions, ability to sell and deliver, marketing plan, value-added attributes, financial viability, and conformance to RFP requirements, which is a mandatory pass/fail criterion. Awards will be made based on trade-off analysis, favoring overall value over lowest cost. Sourcewell encourages participation from Small, Minority-owned, Women’s Business Enterprise, and Veteran-owned Business Enterprises as primes or subcontractors, though no formal socioeconomic certifications are required. Suppliers must submit redlined versions of the master agreement template to propose deviations, and all submitted materials become public record under Minnesota law. A mandatory administrative fee of 1–2% of quarterly sales applies to all awarded suppliers. Proposals must remain valid for 150 days after the deadline, and proposers must disclose any subcontractors or affiliated entities, with strict prohibitions against collaboration between bidding parties. The contract incorporates federal compliance standards under 2 C.F.R. §200.327 and Appendix II where applicable, and disqualified proposers include those with officers or key personnel debarred, suspended, bankrupt, or charged with serious crimes. No security clearances, packaging specifications, preservation, or labeling standards beyond indicating list price are required, and invoicing systems or payment office details are not specified.