Training Records and Compliance Documentation Management

The contract involves the digital management of pilot training records, certification tracking, audit-ready reporting, and full compliance with TxDOT and FAA recordkeeping standards. It requires a robust, secure, and scalable system to accurately capture, store, and retrieve training data, ensuring all certifications remain current and aligned with federal and state regulatory requirements. The system must support automated alerts for expiring credentials, generate comprehensive audit reports, and maintain an immutable audit trail to facilitate compliance inspections and external reviews. This is a subcontract opportunity under NAICS code 518210, issued by the Texas Department of Transportation with a response deadline of July 15, 2026. The solution must be capable of interfacing with existing agency systems, handling high volumes of pilot and training data, and ensuring data integrity and confidentiality throughout its lifecycle. The platform should enable real-time reporting, user role-based access controls, and seamless integration with FAA and TxDOT databases to eliminate manual processes and reduce administrative errors. All deliverables must be operational and fully compliant upon deployment.