Translation of Voter Information Guides and Associated Election and Educational Information

The Sacramento County Department of Voters Registration and Elections is seeking to establish a contract for the translation of essential voter outreach and educational materials into multiple languages, including Chinese (Traditional), Hindi, Hmong, Japanese, Korean, Laotian, Mien, Punjabi, Spanish, Tagalog, Telugu, Urdu, and Vietnamese. These translated materials, such as Voter Information Guides, Ballot Translation Guides, brochures, and flyers, are intended to support voters with limited English proficiency by providing them with timely updates about elections and encouraging informed participation. The contract aims to ensure effective communication and inclusivity in the electoral process, with an annual expenditure historically around $100,000. The contract is set for an initial one-year period, with the possibility of up to four additional one-year renewals, extending the total duration to a maximum of five years. The projected contract value ranges from $500,000 to $600,000. The solicitation, identified as 2025-RFP-0017, was posted on March 20, 2025, with responses due by April 16, 2025. The contract will be managed by Sacramento County Procurement, under the jurisdiction of California, with primary contact Zachary Mello available via email and phone for inquiries. The project emphasizes supporting multilingual voter engagement to promote informed voting and equitable access to election information.