Transportation and Fueling Services for Capital Experience Events

Description of RequirementThe Department of Canadian Heritage (PCH) is seeking suppliers to provide various types of transportation equipment, vehicles, and operators to transport the equipment and supplies. Work mainly take place between the PCH warehouse in Ottawa, Ontario, and different event sites in the National Capital Region (NCR).There may also be a requirement for out-of-town round-trip transportation. The scope of work also includes timely fueling of machinery on event sites. The services will consist mainly of scheduled transportation of equipment, supplies, fuel, and water for events. The main events for which these services will be required are Canada Day and Winterlude. Other events may be added on an as-and-when required basis. The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).Duration of ContractThe period of the Standing Offer (SO) will be May 1, 2023, 2023 to April 30, 2025, with the possibility of extending the period of the standing offer by up to two (2) additional one (1) year option periods.Evaluation Process and Selection MethodologyBasis of Selection - Mandatory Technical Criteria Only An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The responsive offer with the lowest evaluated price will be recommended for issuance of a standing offer. Mandatory Requirements (M) M1 The Offeror must demonstrate that it possesses experience in providing services like those defined in the Statement of Work at Annex A. To demonstrate this experience, a minimum of three (3) project descriptions must be provided for projects completed within the last two (2) years from date of RFSO closing. At a minimum, project descriptions are to include the following:Name of client or department for which services were provided.Current contact information (name and telephone number or e-mail address)Dates services were provided (start and end datesBrief description of the services provided.Note: Contact information may be used to validate the information provided with an Offer.M2 The Offeror must provide the following driver information for a minimum of three (3) main drivers:Full names (as it appears on their driver's licence).Years of experienceLicence class(es)M3 The Offeror must provide information for its lead representative that will act as Coordinator and Dispatcher for the duration of the Standing Offer.The Offeror must provide the resume of its lead representative clearly showing experience and must demonstrate how they will uphold the best practices. As per section 7.5.3 and 7.7. of Annex A Statement of work.M4 The Offeror must demonstrate its capacity to provide emergency services throughout the duration of the Standing Offer, as defined in the Statement of Work at Annex A. To demonstrate this, the Offeror mustprovide a 24/7 emergency contact, and the response time to be onsite to assist and/or correct the issue.describe the course of action taken when an emergency situation arise.demonstrate the alternate action should the primary contact be unreachable.M5 The Offeror must provide a recent inventory of its vehicle fleet and equipment by completing the table below entitled “Equipment Requirements” to demonstrate that it possesses or has access to the minimum equipment and vehicle requirements outlined in the table.The Offeror must also demonstrate how they can obtain extra equipment/vehicles should the need arise.M6 The Offeror must demonstrate that the vehicles proposed to fulfill the requirements of the Standing Offer are no older than a 2012 model.To demonstrate this the offeror must provide copies of the vehicle registration for the proposed vehicles. M7 The Offeror must demonstrate that the proposed vehicles have a lock and key system when the driver is not in the vehicle.Security RequirementsThere are no security requirements.