Transportation Management Services for Children with Special Needs (Department of Health Services)

The Suffolk County Office of Central Procurement, acting for the Department of Health Services, is soliciting proposals for Transportation Management Services to support children with special health care needs. This Consultant/Personal Services Contract is anticipated to have a three-year term with two optional one-year extensions. The selected provider must manage specialized transportation, ensure all vehicles are on the New York State Department of Transportation approved list, and maintain compliance with U.S. and New York State DOT regulations. Key operational requirements include the production of Parent Transportation Booklets in English and Spanish, the submission of annual transportation reports by September 30th, and strict adherence to fingerprinting laws for driver assistants. Contractors must undergo rigorous vetting, including monthly screenings against federal and state excluded party lists and certification of lawful hiring practices. Financial administration requires the use of Suffolk County Payment Vouchers, with payments processed within thirty days of Comptroller approval, and all services are subject to annual funding appropriations by the County Legislature. The agreement mandates strict non-discrimination policies, cybersecurity compliance, and the maintenance of comprehensive insurance. Additionally, the contractor must maintain professional and financial records within Suffolk County, which are subject to audit by the Department of Audit and Control upon twenty-four hours' notice.