Travel Management Services

The Virginia Lottery is soliciting proposals under RFP PR13393KA for qualified travel agencies to provide comprehensive travel planning, booking, and management services for prize winners of promotional campaigns. The scope of work includes coordinating domestic and international travel, upscale accommodations, and curated VIP experiences. Key responsibilities involve creating customized itineraries within three business days of a request, managing all logistics and supplier coordination, and providing 24/7 traveler support and emergency response. The agency intends to make multiple awards to qualified offerors, with an estimated volume of fifteen trips during the initial one-year contract term, which includes three optional one-year renewals. Proposals must be submitted via eVA by September 21, 2026. Evaluation is based on the quality and reasonableness of proposed travel packages, with specific sample budgets provided for Las Vegas and Athens. Offerors certified as SWaM by the Virginia Department of Small Business and Supplier Diversity will automatically receive ten points. Required submissions include a signed cover page, an offeror profile sheet, and a proprietary information table. Due to the nature of the work, all vendor employees, officers, and shareholders with 5% or more ownership are subject to criminal background searches conducted by the Virginia Lottery. Payment is typically issued within 30 days of receiving an accurate invoice.