Poetry Out Loud Coordinator

The State Foundation on Culture and the Arts is seeking a contractor to manage and implement the Poetry Out Loud Competition in Hawaii from October 15, 2026, through June 30, 2027. This firm-fixed-price contract requires the coordinator to oversee all aspects of the program, including distributing materials to public and private high schools, supporting teachers in conducting school-level competitions, and managing the statewide competition. Key responsibilities include securing an ADA accessible venue for the state event, coordinating all travel for finalists, and managing the logistics for the Hawaii finalist to attend the national competition in Washington DC. The contractor will serve as the primary state contact, attending national meetings and collaborating with the national coordinator. Proposals must be submitted by October 4, 2026, at 2:00 p.m. HST and must include a one-page executive summary, a point-by-point response to the statement of work, and completed offer forms OF-1, OF-2, and OF-3, including at least three client references. Award evaluation is based on a 0 to 5 rating scale, with a focus on staff experience and technical ability. The selected contractor must comply with Hawaii State General Conditions, maintain a General Excise Tax license, and provide tax clearance certificates from the State of Hawaii and the IRS. Additionally, the contractor must adhere to strict data privacy and cybersecurity standards, ensuring all employees with access to personal information sign confidentiality agreements and complete security awareness training.