This Solicitation opportunity from Oklahoma was posted on January 8, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
PDF, High priority: read this first1 page · amendment
HighAI Summary for Amendment 1 to Solicitation EV00000378: This document is Amendment No. 1 to Solicitation EV00000378 issued by the Office of Management and Enterprise Services (OMES) for the State of Oklahoma. Dated January 23, 2024, it officially extends the question deadline to February 1, 2024, and the bid closing date to February 20, 2024, 1:00 PM CST. It instructs suppliers to acknowledge receipt of the amendment either by signing and returning it with their solicitation response or separately before the deadline. All other terms and conditions of the original solicitation remain unchanged.
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HighAI Summary for Amendment 2 to Solicitation EV00000378 - Bid Closing Extension and Q&A: This document is Amendment No. 2 issued on 2/13/24 for Solicitation EV00000378 by the State of Oklahoma's Office of Management and Enterprise Services (OMES). It extends the bid closing date to 2/26/24 and uploads an updated pricing document (Exhibit 3). The amendment provides official answers to multiple bidder questions regarding insurance certificates, system requirements, banking partners, transaction volumes, check printing specifications, and other technical clarifications. It also removes one previously stated system requirement. Suppliers must acknowledge receipt of this amendment prior to the solicitation deadline.
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HighAI Summary for Attachment A - Solicitation for Treasury Cash Management Software RFP: This document is Attachment A of a solicitation issued by the Oklahoma Office of Management and Enterprise Services (OMES) for a Treasury Cash Management Software solution. It serves as a Request for Proposal (RFP) inviting suppliers to submit proposals for a modern Treasury and Cash Management System (TMS) to replace legacy systems. The contract term is five years with five one-year renewal options. The document outlines the purpose, statement of need, contract term, pricing instructions, and integration requirements with existing technologies such as PeopleSoft, Genesis Proof of Deposit, Webseries, JP Morgan Chase bank, and Conduent. The goal is to implement a high availability, secure, and efficient system that streamlines manual processes, supports phased implementation, and integrates with critical state financial systems.
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HighAI Summary for Attachment B - State of Oklahoma General Terms: This document, titled Attachment B - State of Oklahoma General Terms, is a contract document associated with a contract awarded by the Office of Management and Enterprise Services on behalf of the State of Oklahoma. It outlines general terms including scope and contract renewal conditions, contract effectiveness and order of priority, modification of contract terms, and definitions relevant to the contract. The document emphasizes the need for prior written approval for adding products or services, conditions for contract renewal, and the precedence of contract documents. It also specifies that modifications must be made by addendum and defines key terms used in the contract. The document is essential for understanding the contractual obligations and terms between the Supplier and the State.
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HighAI Summary for Attachment D - Oklahoma State IT Terms: Attachment D outlines the State of Oklahoma Information Technology Terms applicable to acquisitions involving IT or telecommunication components. It references the Oklahoma Information Technology Consolidation and Coordination Act, designating OMES-IS as the purchasing authority for IT products and services on behalf of the State. Key sections define terms such as Customer Data, Data Breach, Intellectual Property Rights, and Supplier responsibilities. It also covers termination conditions for maintenance and support services, compliance with IT accessibility standards including VPAT requirements, and media ownership policies for electronic media devices. The document establishes important contractual terms governing IT procurements and usage within the State of Oklahoma.
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HighAI Summary for Certification for Competitive Bid and Contract - Solicitation EV00000378: This document is a Certification for Competitive Bid and Contract related to Solicitation EV00000378. It requires bidders to provide general and contact information, confirm registration with the Oklahoma Secretary of State if over $250,000, and provide proof of workers' compensation insurance coverage or exemption. It also includes a section for Disabled Veteran Business Enterprise Act certification. The form must be signed and submitted with the bid response as part of the solicitation process.
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HighAI Summary for OMES Certification Form CP004 for Competitive Bids and Contracts: This document is the OMES Form CP004, a certification required by the Office of Management and Enterprise Services (Agency #090) for competitive bids and contracts exceeding $25,000. It certifies the absence of collusion among bidders, suppliers, and state officials, and confirms no improper payments or donations have been made to state employees. It also includes certifications related to employment restrictions and boycott compliance under Oklahoma statutes (74 O.S. §§ 85.22, 85.42, 582). The form must be signed by an authorized agent of the supplier to validate the statements for either a competitive bid or a non-competitive contract awarded by the agency.
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HighAI Summary for Pricing Exhibit 3 - 10 Year Update: This document is Pricing Exhibit 3, a 10-year update pricing schedule. It outlines pricing categories such as software subscription, maintenance, hosting, migration, training, professional services, implementation costs, and extra storage. The exhibit includes unit of measure, list unit price, percent off list, and Oklahoma price columns. Maintenance and support pricing is detailed for years 1 through 10. The document specifies that hourly costs are Not To Exceed (NTE) pricing and requests any available incentives. Definitions are expected to fully describe what is included in the pricing.
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HighAI Summary for RFP TMS Requirement Matrix v0.2: This document is a Requirements Matrix for a Request for Proposal (RFP) related to a Treasury Management System (TMS). Version 0.2, it includes detailed tables categorizing essential system requirements by level of need (Must, Should, Could) and use cases such as Cash Flows & Forecasting, Certificates of Deposit, Deposit Services, and others. The matrix outlines specific functional and validation requirements, integration capabilities with PeopleSoft Financials, and user authorization controls. It serves as a critical technical specification to guide vendors in responding to the RFP with solutions that meet the State of Oklahoma's banking and financial system needs.
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HighAI Summary for Solicitation EV00000378 Bidder Instructions: This document is the Bidder Instructions for Solicitation/Event# EV00000378 issued on 1/8/24 by the Oklahoma Office of Management and Enterprise Services (OMES). It provides detailed guidance on the bid submission process, definitions, compliance requirements, communication protocols, administrative review procedures, amendment notifications, confidentiality requests, acceptance of content, and required bid structure. The instructions emphasize the importance of reading all documents carefully, submitting bids through the Supplier Portal by 1:00 p.m. on 2/6/24 CST, and contacting the designated Contracting Officer for questions. The document also outlines terms related to sensitive data and the handling of amendments and clarifications.
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LowAI Summary for Attachment C - Agency Terms: This document is titled 'Attachment C - Agency Terms' and contains a single line stating 'Intentionally Left Blank.' It appears to be a placeholder or a section intentionally left without content, dated as per the original filename. No substantive terms or conditions are provided in this attachment.
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PDF, Low priorityreference-survey
LowAI Summary for Exhibit 1 - Reference Survey for OST Treasury and Cash Management Software Solution: This document is a reference survey for the Office of the State Treasurer's Treasury and Cash Management Software Solution. It includes sections for supplier information, reference information, and project/solution details. The survey contains an introduction script and a detailed questionnaire script with questions about the supplier's customer service, issue resolution, organizational approach, project execution, solution fit, contract value, project timeline, satisfaction with functional and technical requirements, service levels, implementation challenges, third-party integrators, technical skillsets, and overall recommendation. The document is intended to gather feedback from clients who have worked with the supplier to assess their performance and the suitability of the provided solution.
LowAI Summary for IT Security Certification and Accreditation Assessment - State of Oklahoma OMES Cyber Command: This document is a Security Certification and Accreditation Assessment for the State of Oklahoma, specifically for the OMES Cyber Command. Its purpose is to identify and manage risks from business partnerships by assessing suppliers' internal security postures and the security of their products or services before issuing an Authority to Operate (ATO). The assessment includes sections on demographics, service specifics, and governance, with questions designed to evaluate security policies, data handling, and organizational security maturity. The document references Oklahoma security policies and emphasizes confidentiality and protection from disclosure under state statutes.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Deadline changed
Response deadline changed from Feb 20, 2024 to Feb 6, 2024.
Response Deadline
Deadline has passed
Submission Closed
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