Trophies, Plaques, Ribbons & Medals

INTENTION:  It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to select vendor(s) offering the best value for TROPHIES, PLAQUES, RIBBONS & MEDALS.   CONTRACT SERVICE PERIOD:  This is a term contract beginning May 1, 2025, or soon thereafter and ending April 30, 2026.   RENEWAL CLAUSE:  This contract may be renewed for an additional two (2) year TERM CONTRACT PERIOD, if the vendor and the Edinburg CISD agree and no increases in cost are incurred except for the growth of the district.  In no instance shall this be considered automatic.   EEOC NON-DISCRIMINATION STATEMENT:  It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.   PAYMENT INFORMATION:  Payments will be made on the District's regular payment schedule.   DELIVERY INFORMATION:  The successful bidders will be given a reasonable length of time for delivery, however, purchase orders over thirty (30) days old are considered unreasonable.  The Edinburg CISD reserves the right to review the bidder's delivery performance and to re-award to the next lowest vendor, if delivery is unsatisfactory.   ADDENDUMS:  Vendor's submitting through the online bidding system will be notified through email automatically of any and all addendums for this proposal.  It will be the vendor's responsibility to check the Purchasing Website for any addendums or additional information if submitting proposals manually.  ECISD website is www.ecisd.us.  Click on Departments, then Purchasing.  Once at the Purchasing site, click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side.  The current month calendar will be the first calendar you see.  To access the proposals available, click on any of the titles and you get another screen that will have the downloadable PDF.  If you do not see it on the list, click the month button on top and you will see complete month with all solicitations the District is currently seeking out.  Any questions, please contact the Purchasing office and we will assist you.
  ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors.  Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event.  NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.   GENERAL TERMS & CONDITIONS  
SCOPE AND INTENT
The Edinburg CISD is requesting bids for "discount percentage" off a catalog price, companies' website, or if your company can offer a Net Pricer.  A Net Pricer is a list of the catalog prices already discounted. We will award the bid to all vendors who submitted a bid. Discount shall also include shipping charges. An order over $5,000.00 will require three (3) quotes from the approved vendors list. We will make your proposed discount available to our librarians, teachers, secretaries, and administrators.
 REQUIREMENTS
Description: For the purpose of this bid, Trophies, Plaques, Ribbons & Medals for the campuses and departments are considered to be everything that is included in your catalog(s).
Quantities: Quantities will be indicated on the purchase orders to be submitted by the various campuses or departments of the ECISD.
Orders: The District will order from the successful bidder by purchase orders, as the supplies are needed. All orders MUST have a Purchase Order.
No Guaranteed Annual Volume. It is estimated that the District will purchase a total of approximately $70,000.00 for trophies, plaques, ribbons & medals during the initial year of this contract.

Deliveries: The successful bidder must deliver to any location within the District as indicated on the purchase orders. The District will not use a central warehouse to store supplies. Transportation of items shipped to any location within the District will be free of charge.
Edinburg CISD has thirty-one (31) elementary schools, six (6) Middle schools, and four (4) High School and numerous administrative and support offices district wide.
The bidder must show the number of days required to deliver the supplies to the specified location under normal conditions after receipt of purchase order.
Delivery shall be made to each campus or department during normal working hours unless prior approval has been obtained from the District.
Catalogs:  No physical catalogs are required.  Company website is recommended so campus and departments can look up items.  DO NOT SUBMIT CATALOGS  if submitting proposals manually.

METHOD OF AWARD
It is the intention of the District to buy from multiple suppliers for the duration of the contract.  It will be at the discretion of the Edinburg School District to cancel this contract at any time, with a 30 day notice, due to lack of services, changes in discounts or any other factor deemed necessary by the District.
OTHER REQUIREMENTS
Bidders must have the experience, qualifications, stock and facilities to handle this kind of contract. Inventory must include a substantial stock of Trophies, Plaques, Ribbons & Medals.
Each purchase order will be invoiced, packed and shipped separately. DO NOT mix purchase order numbers on a single invoice. Invoices will be mailed to the Accounts Payable Department, 411 North 8th St., Edinburg, Tx. 78541.
The District reserves the right to make purchases from other vendors should it be on an emergency basis or should there be a substantial price difference favorable to Edinburg CISD.
All purchase orders to be issued by Edinburg CISD will be a minimum of $25.00. Purchase orders below $25.00 may be issued if approved by the successful bidder.   BOARD MEMBERS: David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of Schools