TRWD Eastern Facilities Lawn Maintenance

Tarrant Regional Water District is soliciting proposals for grounds maintenance services across multiple eastern Texas locations including Rice, Trinidad, Streetman, Kerens, and Frankston, with specific facilities such as RC Office Campus, CC Office Campus, JCC1, and WL1 identified as work sites. The contract, identified as solicitation number 26-161 and posted on August 5, 2026, with a response deadline of August 25, 2026, encompasses a comprehensive range of landscape services including mowing at a specified height of 1.5 to 2 inches one to four times per month depending on location, fertilization and pre-emergent herbicide applications three times annually, mechanical and hand weeding, flower bed maintenance involving mulching and hedging, debris and trash removal, and edge trimming along paved areas. Herbicide use is permitted on roadways and turf zones but explicitly prohibited in flowerbeds, and contractors must adhere to all federal, state, and local regulations for chemical applications. The contract has a one-year base period beginning October 1, 2026, with the option for the District to extend it for up to four additional one-year terms. Evaluation of proposals is based on a best value trade-off methodology, with price accounting for 50% of the score, followed by references, experience, and qualifications at 35%, and the project approach—detailing staffing and equipment deployment—at 15%. No FAR clauses are cited, indicating this is not a federal acquisition but a state-level service contract under Texas jurisdiction. Offerors must submit a single PDF proposal including a cover letter, pricing table, references, and project approach, along with mandatory compliance forms such as a Non-Collusion Affidavit, Conflict of Interest Questionnaire, Texas Sales Tax Compliance documentation, and Form 1295 if the contract exceeds $150,000. Prior to commencing work, successful bidders must provide proof of insurance and submit background checks for all personnel. Proposals must be submitted via the OpenGov procurement portal by the deadline, and no physical or electronic invoicing system is specified. There is no contract value stated, as pricing is to be completed by respondents, and no packaging, FOB, or federal accounting codes are required. The contract is administered by TRWD’s Operations-Reservoir office in Fort Worth, with Rocky Shepherd as the primary point of contact for maintenance inquiries and Natalya Saucedo as the