Gardening services for The US embassy in Bogotá, Colombia
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy in Bogota, Colombia, is soliciting proposals for a firm fixed price contract to provide comprehensive gardening and landscape maintenance services for approximately 28,000 square meters of government-owned or managed property. The scope of work includes the care of lawns, trees, palms, shrubs, hedges, vines, flower beds, and selected indoor plants, as well as maintenance of roofs, hard surfaces, and the immediate exterior perimeter. The contractor is responsible for all planning, administration, and management, including human resources, quality control, technical oversight, and phytosanitary supervision. Key deliverables include a comprehensive Grounds Maintenance Plan and a detailed site assessment due within 30 days of award. Performance will be measured by the overall health and appearance of the landscape, with specific standards requiring monthly irrigation inspections and a limit of three customer complaints per month. The anticipated performance period consists of a base year with four one-year option periods and a possible six-month extension, not to exceed five years in total. This unrestricted opportunity is set aside for Women-Owned Small Businesses, and the government intends to award the contract to the lowest priced, technically acceptable responsible offeror. Applicants must be registered in the System for Award Management (SAM) at the time of proposal submission and provide proof of various insurance coverages, including Commercial General Liability, Property Damage, and Defense Base Act insurance. Proposals must be submitted via mail by October 29, 2026, and must include pricing, representations and certifications, IRS Form W-14, and a technical proposal. Invoicing is conducted electronically through the embassy's designated portal and requires the submission of a monthly report to the Contracting Officer's Representative.
General Info
Place of Performance
Bogota, CO-DC, 110111, COLSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The requirement is for providing Gardening Services for properties owned or managed by the United States Government as official office and operational space for the Mission in Bogotá, Colombia. The Contractor shall provide comprehensive gardening and landscape maintenance services for the U.S. Embassy Bogota compound. These services shall include all planning, administration, and management necessary to ensure compliance with the contract, the Contracting Officer’s Representative (COR) schedules and instructions, and all applicable best practices, laws, and regulations. The Contractor must meet all performance standards specified in the contract.
The Contractor shall also perform all related support functions, including but not limited to human resources management, quality control, technical oversight, and phytosanitary supervision.
The green areas of the U.S. Embassy Bogota compound cover approximately 28,000 square meters, as highlighted in the reference image below. Areas requiring gardening services include lawns, trees, palms, shrubs, hedges, bushes, vines, ground cover, flower beds, and selected indoor plants.
In addition, the scope of services includes all roofs and hard surfaces where activities must be performed, as described in this Statement of Work (SOW). The scope also includes the immediate exterior perimeter, primarily planters and exterior gardens at the entrances to the Embassy compound.
The anticipated performance period is for a base year, with four one-year option periods, and a possibility of 6 months extension if exercised by the Government. All responsible sources may submit a quotation, which will be considered.
The Contractor shall verify these conditions during the site walkthrough as part of the Request for Proposal (RFP) process
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.
Notwithstanding FAR 4.203 - 1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government that offerors be registered in the SAM (System for Award Management) database at https://www.sam.gov at the time of submitting a proposal.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses:
No electronic offers will be accepted. Please mail your offer to the contracting office listed in this notice prior to the response date and time.
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