FORKLIFT EMBASSY COMPOUND

The General Services Office (GSO) at the U.S. Embassy in Bogotá has a requirement for 2.5 TON FORKLIFT; we invite you to read carefully the following minimum requirements:

General Requirement:

Forklift 2.5 Ton for Warehouse Embassy Compound; Class: Counterbalanced specifications are highly preferred.

Required Specifications:

Engine:

• Class: Counterbalanced
• Fuel Type: Dual Fuel (LPG/Gasoline)
• Rated Load Capacity: 2,500 kg
• Load Center: 600 mm
• Mast Type: FSV
• Collapsed Mast Height: 2,245 mm
• Maximum Lift Height: 5,000 mm
• Fork Length: 1,220 mm
• Aisle Width: 4,165 mm
• Truck Length (excluding forks): 2,620 mm
• Truck Width: 1,150 mm
• Front Wheels: Solid
• Rear Wheels: Solid
• Included Special Features
• Sideshift
• Strobe Light
• Blue Spot Light
• Fire Extinguisher with Bracket Multi-display Operator Presence Sensor (Seat) Seatbelt with Sensor SAS (System of Active Stability; reduces risk of tipping during turns)

Warranty terms:

• • This is a requirement for brand new vehicles and components with five (5) Year warranty. Post sales service must be done in the city of Bogotá by authorized brand repair shops.
  • The warranty requirement is requested for the entire vehicle and its components such as mechanical components, forklift, platform, etc.

Delivery Location:

• • Vehicles must be delivered in Bogotá. The exact address will be disclosed to the winner party. Delivery must be scheduled and coordinated with POCs at least 24 hours in advance of the planned delivery date.
  • The delivery time of the equipment, accessories and training package should be completed/delivered withing 90 days after acceptance of the referenced purchase order.

For U.S. and foreign vendors: You may send a proposal in $USD. INCOTERMS: DDP at the US Embassy in Bogotá.

The U.S. Embassy Bogotá will NOT emit a tax exemption certification for Colombian taxes

DELIVERY TERMS: DDP. “Delivered Duty Paid” the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport, and ready for unloading at the named place of delivery. The seller bears all the costs and risks involved in bringing the goods to the place of destination, has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import, and to carry out all customs formalities.

IMPORTANT NOTICE REGARDING COLOMBIAN VEHICLE REGISTRATION AND IMPORTATION REQUIREMENTS

Please be advised of the following mandatory conditions for the vehicle registration process in Colombia:

• • Vendor Eligibility: Only offers from companies officially licensed to sell vehicles within Colombia will be accepted.
  • Customs Consignment: If vehicle importation is required, all customs clearance documentation must be processed strictly under the name of: "Embajada de los Estados Unidos de América".
  • Logistics and Financial Responsibility: The vendor is solely responsible for managing and financing all logistics, importation, and delivery costs. The U.S. Embassy will not participate in, nor assist with, customs tax exemptions or importation processing.
  • Diplomatic Registration: The U.S. Embassy Customs & Shipping Unit will provide assistance with the administrative process required to obtain diplomatic license plates.
  • Invoicing: The final invoice must be issued directly to the U.S. Embassy, establishing the Embassy as the official buyer of record.

Payment Terms

• • Payment is backed by a US Government purchase order. EFT net 30 calendar days, payments will be made upon receipt and acceptance of delivery. No advance payments are allowed.

Evaluation Factors:

To be considered for evaluation and award you must include/comply with all of the following:

• • Prices should be in Colombian Pesos (COP). Only for Colombian Vendors.
  • U.S. vendors: You can send a proposal in USD, note that prices must incorporate/include DDP INCOTERMS rules described above.
  • Unit price, tax percentage, tax amount and total amount should be stipulated in the quote.
  • Submit with the quotation the technical information sheet per model/reference. (For commodities)
  • Your offer must show evidence that it meets or exceeds ALL requirements specified in this advertisement.
  • Your offer must meet the technical description provided.
  • Offer must be valid for three (3) months.
  • Your offer must include CONTRACTOR’S CERTIFICATION ON COMPLIANCE WITH NATIONAL DEFENSE AUTHORIZATION ACT (NDAA)-- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)
  • Provide evidence on your experience with this type of requirement-industry.
  • Provide evidence that your company has the financial resources or certify the ability to obtain them to fulfill this requirement.
  • Provide Warranty terms.
  • Include a statement certifying that the terms of this requirement are clearly understood or the following:

1. REQUIREMENT: Thay your company completely understands the requirement.
2. DELIVERY TERMS: DDP DELIVERY AT THE EMBASSY IN BOGOTA, within 90 days of issuance of a purchase order.
3. PAYMENT TERMS: 30 Day net payment.
4. VALIDITY OF OFFER: 3 Months
5. The supplier can handle problems associated with the vehicle's warranty in the city of Bogotá.
6. That the offered vehicle can be serviced (Preventive-Corrective) maintenance can be carried out in the city of Bogotá, meaning that an authorized representative of the brand exists or can provide the service in the city of Bogotá.

NOTE: We will contact your company to clarify or to request additional information during the evaluation process, if necessary.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7.  Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. 

The guidelines for registration in SAM are also available at: https://co.usembassy.gov/registrese-como-proveedor-de-la-embajada-de-los-estados-unidos-en-colombia/

Electronic Submission/Responses:

Please e-mail your offer to the contracting office listed in this notice prior to the response date and time at BogotaGSOCompras@state.gov.