This Solicitation opportunity from Department Of State was posted on January 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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US Embassy South Africa - Fleet Management Services

Closed

19SF7526Q0017Federal

Submission Closed02/23/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The U.S. Embassy in Pretoria, South Africa, is preparing to issue a solicitation for Fleet Management services under a firm fixed price contract. The contract will have a base period of one year with four additional option years, making the total potential performance period five years. All interested and responsible contractors are invited to submit offers, which may be considered without discussions, emphasizing the importance of submitting a fully compliant initial proposal. Offers must be submitted electronically, with an emphasis on file size limitations, and all offerors must be registered in the System for Award Management (SAM) database prior to submission according to federal acquisition regulations. The contract will be performed at the U.S. Embassy in Pretoria, located at 877 Pretorius Street, Arcadia, Pretoria. A pre-quotation conference is planned, with details to be provided in the forthcoming solicitation. This opportunity is governed by specific tax provisions related to foreign procurements and has no set aside restrictions. The solicitation number is 19SF7526Q0017, with a response deadline of January 21, 2026. Point of contact for the solicitation includes William S. Bostwick and Michelle Thompson, ensuring that interested parties have direct support for inquiries and submissions throughout the procurement process.

General Info

U.S. Embassy Pretoria seeks fleet management services, one-year base plus four options, fixed price, electronic offers.

Agency

Department Of State → US Embassy Pretoria

NAICS

561110 - Office Administrative Services

Place of Performance

PRETORIA, ZA-GT, ZAF

Set-Aside

NONE

Documents

RFQ 19SF7526Q0017 Fleet Management Services

62 pages · rfq

High

Form W-14 Certificate of Foreign Contracting Party

form-w14

Low

SAM.gov International Registration Presentation - South Africa

presentation

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJan 7

Presolicitation

Type ChangedJan 23

Presolicitation → Solicitation

Response DeadlineFeb 23

Deadline has passed

Submission Closed

02/23/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Pretoria

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Pretoria

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Michelle Thompson

contact@example.gov

Jenny Kriek

contact@example.gov

Full Description

The U.S. Embassy in South Africa requires a fleet management contract with a vendor that supplies fleet cards for vehicle-related expenses such as:

Fuel
Oil and AdBlue
Tolls and Parking Fees
Roadside Assistance and vehicle towing

The Fuel will be purchased at petrol filling stations using the Fleet cards issued.

The anticipated performance is for a base period of Five (5) years (Base year plus Four (4) options). All responsible sources may submit an offer, which will be considered.

The U.S. Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

Quotations are due by COB 23 February 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to pretoria_contracting_office-dl@state.gov. Please ensure your email with your offer does not exceed 30MB, if it does then you might have to send more than one email.

Email subject line: 19SF7526Q0017 – FLEET MANAGEMENT SERVICES.

PAYMENT TERMS: Payments are made on a monthly basis after receipt of services. Payment is made within 30 calendar days after receipt of invoice. Since no price increases can be allowed during the term of this contract you must make provision for any probable increases. Advance payments are not authorized.

Please take note of the following as this is important for any company wishing to do business with the U.S Government:

All tenderers must register with SAM (Guidance attached herewith)

***upon submission of your quote please confirm that you are registered in SAM.gov and include your Unique ID number.

The U.S. Government cannot accept any local terms and conditions or clauses, as they are bound by U.S. Legislation and laws. By submitting a quotation, you agree to waiver your companies’ terms and conditions or clauses. Clauses are attached to the RFQ.

PLEASE NOTE: THIS CONTRACT WILL NOT BE MODIFIED DUE TO PRICE OR EXCHANGE RATE FLUCTUATION

The successful offeror will be required to:

1. Must comply with U.S. Clauses. South African Terms and conditions do not apply; by submitting a quote, you accept the U.S Embassy’s Terms and Conditions

2. Must complete SF1449 and W-14 forms, complete the pricing columns and check the relevant boxes on the Section 5 of the solicitation.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11

6. Proof of SAM Registration