U.S. Mission to Canada Alumni Summit

The U.S. Mission to Canada, through the Department of State’s Embassy in Ottawa, is seeking a partner to plan and execute a two-day alumni summit in Ottawa, Ontario, bringing together Canadian participants of U.S. government-sponsored exchange programs. The summit aims to strengthen people-to-people ties between the United States and Canada by fostering continued engagement, collaboration, and networking among alumni, thereby reinforcing the long-term impact of U.S. exchange initiatives and advancing U.S. foreign policy priorities such as securing shared borders, enhancing defense and security cooperation, and promoting prosperity. The program will require comprehensive event management including venue and vendor coordination, production of summit materials, professional documentation such as photography and session recordings, and administration of post-event surveys and a final comprehensive report. The selected entity must have the capacity to implement a program with a performance period of 12 months or less, with anticipated activities beginning between March and September 2027, and must ensure all deliverables align with U.S. Department of State branding and visibility standards. Applicants must submit a complete package through email to ottawa-pa@state.gov by the deadline of July 31, 2026, 5:00 p.m. EST, with the funding opportunity title and number clearly stated in the subject line. Mandatory application forms include the SF-424, SF-424A, SF-424B, along with the 2026 Alumni Summit Proposal Form, Budget Form, and the Applicant Organization Information Survey. Additional required documentation consists of one-page resumes for key personnel, letters of support from subrecipients, a budget justification narrative, and proof of organizational registration—IRS determination letter for U.S. entities or Canadian registration certificate for Canadian entities. All applicants must possess an active Unique Entity Identifier (UEI) and current registration in SAM.gov, and must comply with all applicable federal regulations including 2 CFR 200, 2 CFR 600, and requirements related to trafficking in persons, drug-free workplaces, and prohibited unmanned aircraft systems. Proposals will be evaluated based on program quality and feasibility (30 points), organizational capacity and past grant performance (30 points), project planning and ability to achieve objectives (20 points), and monitoring and evaluation framework (10 points), with technical eligibility serving as a mandatory pass/fail gate. Awards may be subject to special conditions for high-risk recipients, including withholding of up to 10% of funds until final reports are approved,