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26-0263 - Audio Visual services for a CRTC Hybrid Public Hearing

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26-0263Canada

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Canadian Radio-television and Telecommunications Commission (CRTC) is seeking audiovisual services to support a hybrid public hearing scheduled from January 12 to January 22, 2027, with setup on January 10 and testing on January 11. The event will take place at the Best Western Premier Calgary Plaza Hotel & Conference Centre in Calgary, Alberta. The contract will be awarded to one of the pre-qualified suppliers who hold an existing supply arrangement under E60HN-14AVSl, and proposals must be based on nine hearing days plus two setup days, although actual invoicing will reflect confirmed days finalized in October 2026. The solicitation is restricted to selected Supply Arrangement Holders, including several specialized audiovisual companies invited to submit proposals. Security requirements for this contract mandate a corporate-level Designated Organization Screening (DOS) and a Reliability status for personnel, though bidders are not required to have security clearance at the time of bidding. The procurement adheres to multiple international trade agreements, including WTO-AGP and various bilateral agreements with countries such as Chile, Peru, Colombia, the European Union, and others. The contract period covers from January 10 to 22, 2027, and the Crown retains the right to negotiate with suppliers. Interested bidders must submit inquiries to the designated Contracting Authority, Gan-Ochir Battumur, and be aware that solicitation documents are distributed exclusively by the Contracting Authority, not through public platforms. Debriefings on the bid process results are available upon request within 15 working days of notification.

General Info

CRTC seeks audiovisual services for hybrid hearing in Calgary, January 10-22, 2027, restricted bidding.

Agency

Government of Canada → Canadian Radio-Television and Telecommunications Commission

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Canada, Calgary, CAN

Set-Aside

NONE

Documents

(4)

RFP 26-0263 Audio Visual Services for CRTC Hybrid Public Hearing

PDF•rfp

26-0263 - Avis de Projet de Marché pour Services Audiovisuels CRTC

PDF•apm

Solicitation 26-0263 - Audio Visual Services for CRTC Hybrid Public Hearing

PDF•rfp

26-0263 - Notice of Proposed Procurement for Audio Visual Services

PDF•presolicitation

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Timeline

PhaseSolicitation
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Solicitation

Response Deadline

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Organization & Contact Information

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AgencyGovernment of Canada → Canadian Radio-Television and Telecommunications Commission
Contacts1 person available
OfficeN/A
Organization / Agency
Government of Canada → Canadian Radio-Television and Telecommunications Commission
Office AddressN/A
Contacts
Gan-Ochir BattumurContracting Authority
contact@example.gov
+1 (555) 000-0000

Full Description

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Audio Visual services for a CRTC Hybrid Public Hearing This requirement is for: Canadian Radio-television and Telecommunications Commission This requirement is open only to those Supply Arrangement Holders under E60HN-14AVSl. Only suppliers who are pre-qualified and have been issued a supply arrangement at the time this bid solicitation is issued are eligible to bid. The requirement is intended to result in the award of one (1) contract. The following SA Holders have been invited to submit a proposal: o LMB Interpretation Systems and Services Inc. o Inland Audio Visual Limited o SW Audio Visual o Western Proshow Audio Visual o Pater Audio Inc. o Duoson Multimedia o Encore Canada o Bespoke Audio Visual o Baldwin Audio Visual Rentals o Quest Audio Visual Inc o Solotech o Electronic Language Communications Ltd o Global Audiovisual Description of the Requirement: The objective of this contract is to procure audiovisual services to support a CRTC hybrid public hearing scheduled to take place on weekdays from Tuesday, January 12, 2027, to Friday, January 22, 2027. Setup activities will occur on Sunday, January 10, 2027, followed by testing and a dry run on Monday, January 11, 2027. The anticipated hearing dates are January 12 to 22, 2027; however, the final number of hearing days will be confirmed in October 2026. For evaluation purposes, suppliers must base their proposals on nine (9) hearing days and two (2) setup days; however, invoicing will be based on the actual number of days confirmed in October 2026. The hearing will be held at the Best Western Premier Calgary Plaza Hotel & Conference Centre in Calgary, Alberta. Security: There are security requirements associated with this requirement. Please note that SA Holders do not need to have the required clearance to submit a bid. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 – Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website. Level of Security Requirement: Minimum Corporate Security Required: Designated organization screening (DOS) Minimum Resource Security Required: Reliability Document Safeguarding Security Level Required: N/A Applicable Trade Agreements: The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Colombia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA), the Canada-Honduras Free-Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), the Canadian Free Trade Agreement (CFTA), the Canada-Ukraine Free Trade Agreement (CUFTA), the Agreement on Trade Continuity between Canada and the United Kingdom of Great Britain and Northern Ireland and the Canada-Korea Free Trade Agreement (CKFTA). Proposed period of contract: The proposed period of contract shall be from January 10, 2027, to January 22, 2027. Contracting Authority Information: File Number: 26-0263 Contracting Authority: Gan-Ochir Battumur Phone Number: 819-360-0834 E-Mail: Approvisionnements-Procurements@crtc.gc.ca Inquiries: Inquiries regarding this Request for Proposal (RFP) requirement must be submitted to the Contracting Authority named above. RFP documents will be e-mailed directly by the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “CANADABUYS.CANADA.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language. Debriefings: Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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