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26-0263 - Audio Visual services for a CRTC Hybrid Public Hearing

Closed

26-0263International

Submission Closed06/26/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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AI Contract Overview

This contract is for audiovisual services to support a hybrid public hearing conducted by the Canadian Radio-television and Telecommunications Commission at the Best Western Premier Calgary Plaza Hotel & Conference Centre in Calgary, Alberta, from January 12 to 22, 2027, with setup on January 10 and testing on January 11. Only pre-qualified suppliers holding the Supply Arrangement E60HN-14AVSl are eligible to bid, and the contract will be awarded to the lowest-priced responsive offer that meets all mandatory technical criteria. Proposals must be based on nine hearing days and two setup days, though final invoicing will reflect the actual number of days confirmed in October 2026. The services require full compliance with ISO 4043:2016 for mobile interpretation booths and ISO 20109:2016 for the interpretation system, along with delivery of full daily audio recordings on USB sticks, closed captioning, web streaming, simultaneous interpretation in English and French, and professional AV equipment including speakers, media boxes, and power infrastructure for participants and media. Bidders must demonstrate recent experience delivering at least three hybrid events with 75+ participants incorporating all required services and provide verifiable references. All personnel with access to protected information must hold Reliable Status clearance, and the organization must maintain a valid Designated Organization Screening from the Contract Security Program. Insurance requirements mandate Commercial General Liability coverage throughout the contract term, documented by a certificate submitted within ten days of award. The contract is governed by Alberta law and subject to multiple international and domestic trade agreements. No payment will be made until all work is completed, properly invoiced, verified, and accepted, and no changes to the work may be made without prior written approval. Bidders must respond by June 26, 2026, and may submit in either official language.

General Info

CRTC seeks audiovisual services for hybrid hearing in Calgary, January 10-22, 2027, restricted bidding.

Agency

Government of Canada → Canadian Radio-Television and Telecommunications CommissionView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Canada, Calgary, CAN

Set-Aside

NONE

Documents

(17)

RFP 26-0263 Audio Visual Services for CRTC Hybrid Public Hearing

PDF•rfp

26-0263 - Avis de Projet de Marché pour Services Audiovisuels CRTC

PDF•apm

CRTC 26-0263 Questions et Réponses

PDF•q-and-a

26-0263 - Questions and Answers

PDF•q-and-a

Solicitation 26-0263 - Audio Visual Services for CRTC Hybrid Public Hearing

PDF•rfp

Notice of and Request for Exemption - First Data Merchant Services, LLC

PDF•notice-of-exemption

Demande d’Inscription (DI) - Programme de Sécurité des Contrats

PDF•registration-form

Initial International Security Screening Form for CSP

PDF•security-screening-form

26-0263 - Questions and Answers for RFP Security and Event Requirements

PDF•q-and-a

Programme de sécurité des contrats - Formulaire de filtrage initial de sécurité internationale

PDF•security-screening-form

Request for Exemption - First Data Merchant Services, LLC

PDF•request-for-exemption

CRTC 26-0263 Questions et Réponses

PDF•q-and-a

26-0263 - Questions and Answers

PDF•q-and-a

26-0263 - Notice of Proposed Procurement for Audio Visual Services

PDF•presolicitation

CRTC 26-0263 Questions and Answers

PDF•q-and-a

Application for Registration (AFR).pdf

PDF

Initial International Security Screening Form EN&FR - word versions.zip

ZIP

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 10

Solicitation

Response DeadlineJun 26

Deadline has passed

Submission Closed

06/26/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Canadian Radio-Television and Telecommunications Commission

Contacts1 person available

OfficeN/A

Organization / Agency

Government of Canada → Canadian Radio-Television and Telecommunications Commission

View Agency Profile

Office AddressN/A

Contacts

Gan-Ochir BattumurContracting Authority

contact@example.gov

+1 (555) 000-0000

Interested Companies (4)

Pyleon

Vancouver, WA

Source Management

Herndon, WA

Met One Instruments

Grants Pass, OR

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Full Description

Audio Visual services for a CRTC Hybrid Public Hearing This requirement is for: Canadian Radio-television and Telecommunications Commission This requirement is open only to those Supply Arrangement Holders under E60HN-14AVSl. Only suppliers who are pre-qualified and have been issued a supply arrangement at the time this bid solicitation is issued are eligible to bid. The requirement is intended to result in the award of one (1) contract. The following SA Holders have been invited to submit a proposal: o LMB Interpretation Systems and Services Inc. o Inland Audio Visual Limited o SW Audio Visual o Western Proshow Audio Visual o Pater Audio Inc. o Duoson Multimedia o Encore Canada o Bespoke Audio Visual o Baldwin Audio Visual Rentals o Quest Audio Visual Inc o Solotech o Electronic Language Communications Ltd o Global Audiovisual Description of the Requirement: The objective of this contract is to procure audiovisual services to support a CRTC hybrid public hearing scheduled to take place on weekdays from Tuesday, January 12, 2027, to Friday, January 22, 2027. Setup activities will occur on Sunday, January 10, 2027, followed by testing and a dry run on Monday, January 11, 2027. The anticipated hearing dates are January 12 to 22, 2027; however, the final number of hearing days will be confirmed in October 2026. For evaluation purposes, suppliers must base their proposals on nine (9) hearing days and two (2) setup days; however, invoicing will be based on the actual number of days confirmed in October 2026. The hearing will be held at the Best Western Premier Calgary Plaza Hotel & Conference Centre in Calgary, Alberta. Security: There are security requirements associated with this requirement. Please note that SA Holders do not need to have the required clearance to submit a bid. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 – Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website. Level of Security Requirement: Minimum Corporate Security Required: Designated organization screening (DOS) Minimum Resource Security Required: Reliability Document Safeguarding Security Level Required: N/A Applicable Trade Agreements: The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Colombia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA), the Canada-Honduras Free-Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), the Canadian Free Trade Agreement (CFTA), the Canada-Ukraine Free Trade Agreement (CUFTA), the Agreement on Trade Continuity between Canada and the United Kingdom of Great Britain and Northern Ireland and the Canada-Korea Free Trade Agreement (CKFTA). Proposed period of contract: The proposed period of contract shall be from January 10, 2027, to January 22, 2027. Contracting Authority Information: File Number: 26-0263 Contracting Authority: Gan-Ochir Battumur Phone Number: 819-360-0834 E-Mail: Approvisionnements-Procurements@crtc.gc.ca Inquiries: Inquiries regarding this Request for Proposal (RFP) requirement must be submitted to the Contracting Authority named above. RFP documents will be e-mailed directly by the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement. BIDDERS ARE ADVISED THAT “CANADABUYS.CANADA.CA” IS NOT RESPONSIBLE FOR THE DISTRIBUTION OF SOLICITATION DOCUMENTS. The Crown retains the right to negotiate with any supplier on any procurement. Documents may be submitted in either official language. Debriefings: Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.