U.S. Senate Oracle System Renewal

The U.S. Senate Sergeant at Arms is seeking sources for the renewal of its Oracle system under solicitation 2026-R-056, with responses due by May 15, 2026. This is a sources-sought notice that will result in a Firm-Fixed-Price acquisition on a Lowest Price Technically Acceptable basis, with award going to the lowest-priced offeror who fully complies with all mandatory technical and administrative requirements. The contract will cover the delivery of Oracle Database Enterprise Edition and associated licensing packs for 24 licenses each, with performance required at the Senate complex in Washington, DC, from May 22, 2026, to May 21, 2027, on a F.O.B. Destination basis. All submissions must include a completed Excel pricing table, full-text End User License Agreements, an executed Addendum to Commercial Agreements, and any required OEM documentation confirming authorization and compliance with Section 208 of the Legislative Branch Appropriations Act, 2020. Offerors must have an active SAM registration and provide their Unique Entity Identifier; no CAGE code is required. Compliance is non-negotiable, and all contract terms submitted by the offeror are binding, with no alternates permitted for any of the 35 internal contract clauses covering security, ethics, data protection, records retention, indemnification, assignment, and more. All personnel requiring unescorted access to Senate facilities or systems must be U.S. citizens, undergo mandatory background checks prior to performance, and comply with ongoing reporting obligations for arrests or changes in eligibility; these requirements flow down to all subcontractors. Proposals must be submitted via email by the stated deadline with the correct subject line, and all documents must be in searchable PDF or native Excel format—no hyperlinks, scanned images, or indirect references are allowed. Invoicing post-award must be sent electronically as a non-editable PDF to AP@saa.senate.gov and include accurate line-item details, purchase order numbers, remittance address, and accounts receivable contact. Payment is processed via direct deposit or check through the Senate Disbursing Office upon proper documentation. The contract explicitly prohibits automatic renewals and any commitment to future appropriations under the Anti-Deficiency Act, and option periods, if exercised, require explicit written approval by the Contracting Officer. No estimated contract value is available due to incomplete pricing data in the provided solicitation, and no specific accounting codes or appropriation