UDOT Notice of Sole Source-

The Utah Department of Transportation (UDOT) intends to award a sole-source purchase order to GeoPrevent AG for an integrated avalanche and people detection system currently in use at Mount Superior in Little Cottonwood Canyon, Utah. This procurement, identified by solicitation number UDOT 260293CNSS and estimated at $40,320, bypasses competitive bidding under state procurement rules due to the system’s unique, customized design and three years of successful operational use since January 2024. The system, incorporating radar and camera technologies, is critical for real-time avalanche monitoring and personnel safety verification, with no commercially available alternative offering equivalent functionality or compatibility with existing UDOT infrastructure. The justification for non-competitive award is grounded in the absence of other qualified sources, the prohibitive transitional costs of switching vendors, and the impracticality of conducting a standard procurement process. Public notice is issued to allow potential challengers to demonstrate the existence of an alternative supplier with comparable capability or performance, but no action is required if no valid objections are raised by the response deadline of June 8, 2026. The contract will be executed as a purchase order with a five-year term and potential renewal options, subject to state regulations. Delivery is F.O.B. Destination, with the system already physically located at the site of performance; acceptance criteria focus on operational reliability, continuity of performance, and alignment with UDOT’s internal testing protocols rather than external standards. No detailed specifications for packaging, labeling, or barcoding are included, nor are there provisions for subcontracting, insurance, bonding, or key personnel. Payment and invoicing procedures are unspecified, and while a technical contact is identified as Steven Clark of the Avalanche Program, no formal Contracting Officer’s Representative or Procuring Contracting Officer is named. The vendor, GeoPrevent AG, has not provided a UEI, CAGE code, or socioeconomic certifications, and no formal representations or certifications are required beyond acknowledgment of receipt of documentation. Submission of challenges must be directed to UDOT Procurement via email, and the procurement is subject to review by the Department of Technology Services due to its IT-related nature.