Ultrasonic Parts Washer

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request For Quote (RFQ) number is M67854-13-R-1012. This RFQ documents and incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 05-61 dtd 13 Sep 2012. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at web address: http://farsite.hill.af.mil/. This is a one time lease. The contract period will extend until final payment is received by the awardee. The place of performance will be at Precision Weapons Section, 27250 Garand Road, Marine Corps Base (MCB) Quantico, VA 22134. This procurement is being set-aside for small business in accordance with Federal Acquisition Regulations, Part 19. The NAICS code for this purchase is 532490 "Other Commercial and Service Industry Machinery Rental and Leasing" and the Small Business Size Standard is 500 employees. The Marine Corps Systems Command, Infantry Weapons Systems, Quantico, VA, will consider all quotes from responsible sources capable of providing the following line items: (Line Item 0001): Unit of issue 1 Year. Quantity (1) Ultrasonic Parts Washer Unit lease for 12 months with delivery, set-up, operator manuals, scheduled maintenance, necessary fluids and filters and unscheduled repairs as required. (Line Item 0002): Unit of issue each. Quantity one Instructor/Key Personnel Training, see SOW 2.1. (Line Item 0003) (OPTION): Unit of issue 1 Year. Quantity (1) Ultrasonic Parts Washer Unit option (1) for 12 months with scheduled maintenance, necessary fluids and filters and unscheduled repairs as required. (Line Item 0004) (OPTION) : Unit of issue 1 Year. Quantity (1) Ultrasonic Parts Washer Unit option (2) for 12 months with scheduled maintenance, necessary fluids and filters and unscheduled repairs as required. (Line Item 0005) (OPTION) : Unit of issue 1 Year. Quantity (1) Ultrasonic Parts Washer Unit option (3) for 12 months with scheduled maintenance, necessary fluids and filters and unscheduled repairs as required. STATEMENT OF WORK 1. SCOPE 1.1. The Contractor shall provide one (1) ultrasonic parts washer unit (cleaner) for the base year and for three (3) options years, if exercised. The cleaner shall be a self-contained mobile system that conforms to the Underwriter Laboratories (UL) standards; is safe for wood, plastic, composite and iron components; and does not leave remaining cleaning agents on the parts that could contaminate an oil-based Magnetic Particle Inspection machine. In addition, the cleaner shall have the following minimum features: (a) Dual steel tanks with closeable metal cover(s) - one (1) tank for cleaning and one (1) tank for lubrication - with minimum dimensions of 42" long by 10" wide by 10" deep (b) 100-120V or 220-240V, 50/60Hz AC power source (c) Adjustable temperature-regulated heating element for each tank (d) Drain faucet for spill proof draining of each tank (e) Filtration system incorporated in the unit for the cleaning tank with removable/replaceable filter element (f) Small parts basket to facilitate cleaning without parts loss (g) Leveling legs 2. SERVICES 2.1. The Contractor shall deliver and set-up equipment, with operator manuals, and ensure that the cleaner is adequately filled and serviced so that all tanks are in full service at all times during the term of the contract. The Contractor shall schedule initial training at a mutually agreeable time at least 15 days in advance of the training event. 2.2. The Contractor shall schedule and perform regularly scheduled maintenance on the cleaner in accordance with the manufacturer's recommended maintenance schedule. The maintenance event frequency must be sufficient to ensure that the cleaner is capable of effectively cleaning an average of 100 weapons per day. 2.3. The Contractor will repair, replace and/or adjust all cleaner components, filtration system and pump system as needed during each scheduled maintenance event. 2.4. The Contractor will replace and/or replenish fluids as needed during each service. 2.5. The Contractor shall be responsible for the proper disposal of all fluids and filters in accordance with local regulations and for providing documentation to the government that disposal has been completed. 2.6. The Contractor shall perform all functions relative to the weapon cleaning systems operations to include the mechanical upkeep of the cleaner, response to trouble calls relative to the same cleaner, and the generation and processing of administrative functions, which includes invoices and hazardous waste manifests. 2.7. The Contractor shall accomplish repairs and provide replacement equipment, as required, within two (2) working days after notification at no additional cost to the Government. 3. RESOURCE CONSERVATION AND RECOVERY ACT (RCRA) 3.1. RESOURCE CONSERVATION AND RECOVERY ACT (RCRA) rules and regulations for utilizing the Uniform Hazardous Waste Manifest system shall apply. All transporting, storing, treatment, recycling and/or disposal are to be performed by the Contractor and its employees, vehicles and facilities. The solvent shall be recycled to the maximum extent possible. "Recycle to the maximum extent possible" is defined as recycling this material for reuse to its original intended purpose as a cleaning solvent. Burning of this material for energy recovery is not the intent of this specification and will not be considered "recycled." The Contractor shall be licensed and permitted by applicable State/Federal regulatory agencies to transport, store, treat, recycle, dispose and otherwise handle hazardous waste. 3.2. The Contractor shall furnish a legible copy of the Uniform Hazardous Waste Manifest to Commander, NREA Branch (B 046), Marine Corps Base, 3250 Catlin Avenue, Quantico, VA 22134-5001 for verification and signature(s) on the day of collection and transportation of the used solvent. The manifest shall reflect the total poundage collected/transported and all other information necessary for the completion of the Generator Annual Hazardous Waste Report. 3.3. The Contractor shall ensure that hazardous wastes are properly disposed of in an Environmental Protection Agency (EPA) approved facility. 4. WASTE MINIMIZATION SERVICE 4.1. To minimize waste generation, the Contractor shall only change the solvent when it becomes too dirty or spent and, therefore, ineffective. Otherwise, the Contractor shall top up with fresh solvent. The Contractor shall change the filter at each service. 5. EQUIPMENT 5.1. All equipment shall be contractor-owned. 5.2. The Contractor shall provide equipment labeled with instructions concerning the proper operation in accordance with Occupational Safety and Health Administration (OSHA) 1910.145 and OSHA 1910.1200. 5.3. All servicing of solvent tanks shall be completed during the "regular working days/hours" aboard MCB Quantico, VA. Regular working days/hours are defined as Monday through Friday, 0730 to 1630, excluding Federal holidays. Delivery, set-up, training, and maintenance shall be performed by a U.S. citizen. 6. CLEANING AGENT DESCRIPTION 6.1. The cleaning agent for the cleaner shall be aqueous-based and have the following features: (a) Water-based and biodegradable (b) Dilution ratio minimum of 5-20 to 1 (c) Non-solvent and non-flammable (d) Non-caustic (to eliminate caustic burns and fumes) (e) Non-petroleum (to eliminate fire hazard and disposal problems) In addition, the cleaning agent must also have the following characteristics: (a) Inhibited to help protect sensitive materials like aluminum and brass (b) Compatible with most oil water separators (c) Contains quality surfactants, wetting agents, emulsifiers, cleaners and rust inhibitors (d) Rinses freely (e) Used in weapon cleaning systems, vibratory or ultrasonic devices and spray bottles (f) Able to strip carbon and all powder fouling and encrusted deposits of carbon, grease, grime and oil on aluminum, magnesium, stainless steel and other metal gun parts (g) Causes no adverse effects on the health of personnel when used for its intended purpose (h) Dissolves easily in water and requires little-to-no agitation to stay well-mixed (i) Dwell time for cleaning no more than 5 to 15 minutes for maximum cleaning (j) Operating temperature range effective from ambient/room temperature to 180'F (up to 71'C) (k) Able to be filtered in system and reused until Total Dissolved Solids (TDS) reach a high concentration (at which time the spent solution shall be disposed of according to all applicable disposal standards) 7. LUBRICANT DESCRIPTION 7.1. The lubricant shall (a) Not separate, become sticky, dry out or leave any tacky residue behind; (b) Not attract and hold firing residue, dust or dirt particles like petroleum products; (c) Meet or exceed the requirements of MIL-SPEC: MIL-PRF-63460D; (d) Be designed for use in ultrasonic cleaning equipment and spray bottles; (e) Displace water and provide a corrosion-resistant barrier against rust and dirt; (f) Have passed the Salt Spray Corrosion (ASTM B-117) 150 Hour test; (g) Show no adverse effects on the health of personnel when used for its intended purpose; (h) Not contain ozone depleting compounds; (i) Meet all Virginia Clean Air Act (VOC) requirements; and (j) Be able to be used at temperatures from -60 Deg F to a +180 Deg F. 8. PERMITS AND RESPONSIBILITIES 8.1. The Contractor shall, without additional cost to the Government, be responsible for obtaining and holding all necessary licenses and permits, preparing all manifests and documentation, and for complying with any applicable Federal, State and Municipal Laws, Base Orders, Codes and Regulations in connection with the performance of all service work. 8.2. The Contractor shall be responsible for all damages to persons or property that occur as a result of fault or negligence. The Contractor shall take proper safety and health precautions to protect the work area, workers, public and property of others. 8.3. The Contractor shall furnish Material Safety Data Sheets (MSDS) as required by the Toxic Substance Control Act, Part 19904 and Section 1910.20, for each type of solvent used. 8.4. If required by State or general statute for these fluids, the Contractor shall possess a current license for the transportation of Hazardous Materials/Waste while within the State of Virginia. The Contractor shall possess all licenses and permits required by any State or Federal agency having control over the transport, treatment, storage or disposal of solvents. 8.5. Prior to award, copies of all permits, licenses, Material Safety Data Sheets (MSDS), etc., shall be provided by the Contractor to the COR and the Contracting Officer, MCSC, Quantico, VA. 9. SPILL RESPONSIBILITY 9.1. The Contractor will only be on-site for routine maintenance or emergency repairs. The Contractor shall exercise due diligence to prevent, contain and respond to spills of any hazardous substance regulated by environmental law. The Contractor shall also maintain spill clean-up equipment and materials at the work site. 9.2. In the event of a Contractor-responsible spill, the Contractor shall take prompt, effective action to stop, contain, curtail or otherwise limit the amount, duration and severity of the spill release. If a spill occurs, the Contractor shall immediately (within 15 minutes) notify the Base or Activity Fire Department by calling 911, the Command Duty Officer, the Contracting Officer and Environmental Compliance Section (COR) of NREAB at +1 (555) 000-0000. If the Contractor's response is inadequate, the Navy may respond. The Contractor shall reimburse the Government for any spill response assistance and analysis provided by the Government. 9.3. The Contractor is responsible for verbal and written notifications as required by 40 CFR 355, State and Local regulations, and Naval instructions. Spill response will be in accordance with 40 CFR 300 and applicable State and Local regulations. The Contractor is responsible for containing and cleaning up any spills without cost to the Government. If Government assistance is requested or required, the Contractor will reimburse the Government for such assistance. The Contractor shall provide copies of the written notification and documentation that a verbal notification was made within 20 working days after spill. 9.4. The Contractor shall reimburse the government for spill response assistance and analysis to include labor, material, equipment and clothing generated during any Contractor-responsible spill cleanup if: (a) The Contractor has not begun spill cleanup procedures within one (1) hour of spill discovery/occurrence, or (b) If, in the Government's judgment, the Contractor's spill cleanup is not adequately abating life threatening situations and/or is a threat to any body of water or environmentally sensitive areas. 10. PERIOD OF PERFORMANCE: 10.1. The base year shall be from date of delivery for a 12-month period with three (3) 12-month option periods thereafter. Offerers shall provide pictures of their offered product as well as product descriptions which provide the Government validation that their product meets the commercial item description. Quotes shall include delivery of the cleaner to Quantico, Virginia (FOB Destination). It is understood that the Government will have to execute some site preparation requirements to facilitate functional "hook up" of the machine. The contractor will also be required to deliver a commercial Operations and Maintenance Guide which describes how to install and use the cleaner, identifies and indicates how to replace components which are replaceable or consumable, and the maintenance procedures for any periodic or "as needed" maintenance required (if any) to sustain the offered cleaner over its forecasted useful service life. DFARS contract clause 252.227-7015 will apply to the Operations and Maintenance Guide. Furthermore, upon delivery of the machine, the offeror shall provide the required fluid to fill the cleaner to accommodate future inspections. The following FAR provisions and clauses are applicable to this procurement: 52.204-99 System for Award Management Registration; 52.212-1 Instruction to Offerors- Commercial Items; 52.212-3 Offeror Representations and Certifications- Commercial Items; 52.212-4 Contract Terms and Conditions - Commercial Items. Offerors are reminded to include a completed copy of 52.212-3. If not provided, the Government will determine that the offeror has no changes to its Offeror Representations and Certifications (ORCA) profile as listed on https://www.acquisition.gov and stated in 52.212-3(b). In addition, FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jul 2012) is contained in this combined synopsis solicitation to include the following clauses incorporated by reference: 52.217-9, Option to Extend the Term of the Contract. Additionally, DFARS clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items is contained in this procurement to include the following clauses incorporated by reference number: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American and Balance of Payments Program; and 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Of note, full text of all provisions and clauses for this combined synopsis/solicitation can be accessed at web address: http://farsite.hill.af.mil/ . "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Ultrasonic Parts Washer via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil." Point of Contact for this RFQ is David Riley at +1 (555) 000-0000 or contact@example.gov . 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: EVALUATON CRITERIA 1) Federal Acquisition Regulation (FAR) Part 15 Lowest Price Technically Acceptable (LPTA) - Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. 2) The Government will evaluate each proposal based on the factors below. 2A) Factor 1: Technical Capability Technical Capability will be evaluated based on the offerors ability to provide the system detailed in the Description & Specifications within the required delivery schedule. The proposed system must meet all of the requirements as set forth in the solicitation. This will be evaluated based on the offerors ability to fill in and validate the information in the matrix and product specification and or information sheets provided with the proposal. Likewise, Offerors are cautioned against general, vague, or unsubstantiated statements, which prevent or render difficult the Government's evaluation of the proposal. Statements such as "will comply," or "noted and understood" without supporting narrative to define compliance are not acceptable. Moreover, the Government will not assume that an Offeror possesses any capability, understanding, and/or commitment that is not specifically delineated and supported in its respective proposal. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Item clearly meets the minimum requirements of the solicitation and can be validated through the matrix and any additional product specification and or informational sheets provided by the offeror Unacceptable Item does not clearly meet the minimum requirements of the solicitation and cannot be validated through the matrix and any additional product specification and or informational sheets provided by the offeror. 2B) Factor 2: Price Price will be evaluated. Each Offeror's price proposal shall be evaluated to determine if it is complete, consistent and reasonable with the Offeror's technical approach, reflects a clear understanding of the solicitation requirements and does not contain any material imbalances. A proposal may be deemed unbalanced if the pricing methodology illustrates unreasonable variances in the establishment of the unit, or quantity price ranges. An offer may be deemed unbalanced if the mathematical approach is unreasonable. Price will be evaluated on total value of the CLINs offered (including all option CLINs). As such, Offeror(s) that are materially unbalanced, unrealistically low, or otherwise not in the government's best interest may be rejected. In its evaluation, the government may use published data, same or similar DoD contracts, government estimates, industry standards, DCAA audit information, or other information as deemed appropriate by the government All cost/price information shall be in U.S. dollars. 2C) Factor 3: Past Performance Past Performance will be evaluated but not rated on the ability of the Offeror being able to adequately support their stated capabilities to accomplish the work defined in the RFQ by illustrating work similar in size, scope and/or complexity and are recent and relevant to that defined for the effort, accomplished during the past three (3) years. The offeror shall ensure that accurate and concise information is provided for each reference, whether the data is for the prime or the subcontractor, including: - Contract/Vendor Name & Address - Contract No. - Contract Award Date - Completion Date - Contract Value - Type of Contract - Description of Contract Requirements - Contract Point of Contact (POC) Past Performance is used as an indicator of the capability of the Offeror to provide consistent quality of technical and management elements of the program. Offerors are advised that the Government may use and evaluate independently obtained past performance data, such as, Past Performance Information Retrieval System (PPIRS) and Past Performance Questionnaires (PPQ), as well as, and in addition to all recent and relevant past performance data provided by the Offeror. If responsibility cannot be verified, a Certificate of Competency determination, in accordance with the procedures contained in subpart 19.6 and 15 U.S.C. 637(b)(7) shall be requested from the Small Business Administration. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. (See note below.) Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. *NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable." (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) All quotes shall include price(s); valid company CAGE code; (ORCA) information (updated PDF copy of FAR Provision 52.212-3 - non-submission of this document will indicate to the Government that the offeror has no changes to its Offeror Representations and Certifications (ORCA) profile as listed on https://www.sam.gov and stated in 52.212-3(b)); company point of contact's name, email address and phone number; proposed delivery schedule; and business size. Each offeror's response must clearly indicate the capability of the product to meet technical requirements (pictures, product description); must provide two contact references for purposes of gathering past performance information; and must provide an offered single price, inclusive of the ultrasonic parts washer, scheduled services, Operator and Maintainer Manual, and delivery of the ultrasonic parts washer to Quantico, Virginia for the base year and three (3) option years as detailed above. Delivery and Government acceptance of the offered ultrasonic parts washer unit shall be within 60 days of award at the following address: Mark For: WTBN PWS Bldg 27250 Mark For: DODAAC: MMSA95 Traffic Management Officer 27211 Garand Road Quantico, VA 22134-5036 Quoters shall submit their quotes via email. Email all quote documents to the following email address: contact@example.gov . Insert into the subject line of the quote email the following text: - Response to RFQ M67854-13-R-1012: (company name here).' All quotes must be received by 3:00 PM Eastern Daylight Time, Friday 22 March 2013. Quotes received after this time will not be considered. Questions regarding this RFQ can be emailed to David Riley at contact@example.gov . Please submit all questions by 4:00PM Eastern Daylight Time, Friday, 1 March 2013.