UPS Power and Battery Services (Brand-name or equal)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 75N95024R00120 and the solicitation is issued as a request for quotation (RFP). The anticipated award date is June 30, 2024. Please note this requirement was previously solicited under CSS number 75N95024R00079 and 75N95024R00092 (with an edit to the SOW and previously set aside) but is now being resolicited under this new CSS as full and open competition (75N95024R00120). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13'Simplified Acquisition Procedures; and FAR Part 12'Acquisition of Commercial Items and the value is expected to exceed the simplified acquisition threshold. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2023-04, with effective date 06/02/2023. (iv) The associated NAICS code is 811210 - Electronic and Precision Equipment Repair and Maintenance. This requirement shall be solicited using full and open competitive procedures. (v) The National Institutes of Health (NIH) is the nation's leading medical research agency and the primary Federal agency whose mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce illness and disability, conducting, supporting and making medical discoveries that improve people's health and save lives. NCATS is one of 27 Institutes and Centers at the NIH and its mission is to catalyze the generation of innovative methods and technologies that will enhance the development, testing and implementation of diagnostics and therapeutics across a wide range of human diseases and conditions. UPS/Power/Battery Services are required to maintain critical power infrastructure support to the NCATS 9800 facility. These systems fully support all of the day to day power requirements for the labs, the robotics, the servers, and the administrative areas. Failure to any one of these systems would be devastating to the ongoing research in this facility. (vi) The Statement of Work with a description of all services to be acquired is included as an attachment to this Solicitation. The procurement is to purchase an Liebert UPS/Power/Battery Services required to maintain critical power infrastructure support to the NCATS 9800 facility. To fulfill the NCATS requirement, the services required are as follows: Inspection, preventative maintenance and service coverage required to maintain critical power infrastructure support to the NCATS 9800 facility for UPS/Power/Battery systems at NCATS 9800 Medical Center Dr. Rockville MD 20850 Perform operational inspection of unit to confirm proper operation in all modes: Cooling Reheat Dehumidification Humidification Alarms and indicating lamps Econo-cool Hot gas bypass Inspect air filters and change Inspect fan belts and change or adjust as needed Lubricate motor bearings at required intervals per manufacturer's specifications Inspect humidifier: Inspect Quartz lamps Clean pan Inspect water level and adjust Inspect water flow and adjust Inspect humidifier water filter Inspect semi-hermetic compressor oil levels Inspect and confirm proper compressor operation: Temperatures Pressures Amperage Voltage (Power) Voltage (Control) Sound levels and unusual noises Inspect refrigerant sight glass: Low charge Moisture indication Inspect evaporator coil Inspect evaporator fans and motor for proper operation Check supply and return air temperatures Check condenser water leaving and entering temperatures Check all control set points and adjust as required Perform electrical/ microprocessor testing and diagnostics Inspect all electrical controls for: Visual damage Chattering Loose connections Pitting and heat damage Tighten all electrical connections Clean condensate pans and pump basins as required by visual inspection Clean condensate drains as needed Inspect air-cooled condenser/drycooler fans Inspect condenser/drycooler coils and clean as needed (once per year) Inspect pump packages and expansion tanks Change system sequence switches to equalize run times Check and adjust, as applicable, hot gas bypass Test glycol freeze protection and clarity (once per year) Inspect water/glycol cooled condenser end bells for leaks, re-torque bolts (once per year) Inspect water regulating valve bellows for leaks and correct Proide copy of work order(s) with customer and discuss any necessary follow-ups or recommendations Additional requirements: Four (4) hour emergency service response Two (2) service technicians on twenty-four (24) hour emergency service call Factory trained service technicians Annual condenser coil cleaning Humidifier cleaning General maintenance and cleaning materials Systems: (SEE ATTACHED CSS AND SOW FOR TABLE OF SYSTEM MAKE/MODEL/SERIAL/TAG/ROOM/NOTES) (vii) Period of performance will be a Base Year and Four (4) Option Years (viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html (End of provision) The following provisions apply to this acquisition and are incorporated by reference: FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.211-6, Brand Name or Equal (Aug 1999) FAR 52.212-1, Instructions to Offerors'Commercial Products and Commercial Services (Mar 2023) FAR 52.212-3, Offeror Representations and Certifications'Commercial Products and Commercial Services (Dec 2023) FAR 52.214-34 Submission of Offers in the English Language (Apr 1991) FAR 52.214-35 Submission of Offers in U.S. Currency (Apr 1991) FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran'Representation and Certifications (Jun 2020) HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015) The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html (End of clause) The following clauses apply to this acquisition and are incorporated by reference: FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.212-4, Contract Terms and Conditions'Commercial Products and Commercial Services (Dec 2022). Addendum to this FAR clause applies to this acquisition and is attached. FAR 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) HHSAR 352.239-74, Electronic and Information Technology Accessibility (December 18, 2015) The following provisions and clauses apply to this acquisition and are attached in full text. Offerors MUST complete the provisions at 52.204-24 and 52.204-26 and submit completed copies as separate documents with their proposal. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jun 2023) Invoice and Payment Provisions with and without IPP (Mar 2023) (ix) The Government will perform a comparative evaluation of responses in accordance with FAR 13.106-2(b) to award a purchase order from this solicitation to the responsible offeror whose response meets the solicitation's requirements and, as a whole, provides the best value, considering price and other factors in this solicitation. The evaluation will compare: (a) Technical capability of the service offered to meet the Government requirement; (b) Price; and (c) Past Performance as defined under FAR 13.106-2(b)(3). If only one quotation is received it will be evaluated on the preceding basis. Responses may exceed capability or performance characteristics of the solicitation's requirements. The Government reserves the right, but is not required, to award to a response that exceeds capability or performance characteristics of the solicitation's requirements if it provides a benefit to the Government; and the Government is not requesting or accepting alternate proposal(s). (x) The Offerors are to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Dec 2022), with offers. If the offeror has completed FAR provision 52.212-3 at www.sam.gov, then the offeror does not need to provide a completed copy with its offer. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions'Commercial Products and Commercial Services (Dec 2022), applies to this acquisition. Addendum to this FAR clause applies to this acquisition and is attached. (xii) The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices. There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. (xiii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. (xiv) Responses to this solicitation must include sufficient information to establish the interested parties bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s), product description, and any other information or factors that may be considered in the award decision. Such factors may include: past performance, special features required for effective program performance, trade-in considerations, probable life of the item selected as compared with that of a comparable item, warranty considerations, maintenance availability, and environmental and energy efficiency considerations. Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order. All quotations must be received by 4 p.m., Eastern Time, on August 30, 2024, and reference Solicitation Number 75N95024R00120. Responses must be submitted electronically to Kaitlyn Landi at Kaitlyn.landi@nih.gov. Fax responses will not be accepted. Attachments: Statement of Work (SOW) FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020) Addendum to FAR 52.212-4 Contract Terms and Conditions'Commercial Products and Commercial Services. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders'Commercial Products and Commercial Services (Jun 2023) Invoice and Payment Provisions with IPP