This Solicitation opportunity from Department Of State was posted on September 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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US Embassy Antananarivo: Outgoing Mail Services

Closed

PR15204588Federal

Submission Closed10/10/2025, 10:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The US Embassy in Antananarivo is seeking a qualified company to handle diplomatic mail pickup, transportation, and shipping services. The contractor will collect diplomatic mail from the embassy every Thursday (or the following Friday if the embassy is closed), ensuring secure handling of sealed bags and crates containing diplomatic cargo, with shipments dispatched every 1-2 weeks to Dulles Airport. The service includes transporting cargo from the embassy to Ivato Airport, managing customs clearance, and coordinating with the Department of State for shipment pickup. The contractor must confirm embassy operational days via email and notify the embassy of any flight delays or cancellations. Deliveries to a specified facility in Virginia must be confirmed via email, and invoices for services rendered are to be submitted monthly, with payments made within 30 days by bank transfer. Proposals should include detailed pricing, minimum shipping costs, flight routings, and estimated shipment delivery times to Dulles. The bid must remain valid for 30 days and be submitted by October 10, 2025, to the designated contact. All questions regarding the solicitation should be directed to the provided email address. This contract is managed under NAICS code 561431 and is part of the US Embassy’s efforts to ensure secure and reliable diplomatic mail handling and shipping services in Madagascar.

General Info

Manage diplomatic mail shipments weekly from Antananarivo to Virginia with customs clearance and email notifications.

Agency

Department Of State → Embassy Antananarivo

NAICS

561431 - Private Mail Centers

Place of Performance

Antananarivo, MG-T, MDG

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedSep 26

Solicitation

Response DeadlineOct 10

Deadline has passed

Submission Closed

10/10/2025, 10:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → Embassy Antananarivo

Contacts1 person available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → Embassy Antananarivo

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Ruth Rajaona

contact@example.gov

Full Description

American Embassy Antananarivo is looking for a company to provide the following services: Pick up Diplomatic mail at the American Embassy in Antananarivo every Thursday between 1400 - 1500.? In the case the embassy is closed on a Thursday, pickup shall be attempted the following Friday at 1200.? Approximately, 160kg to 250kg per month of Diplomatic Cargo to Dulles Airport from Ivato Airport. These will be dispatched in shipments every 1-2 weeks. There will be no minimum or maximum weights per shipment. Each shipment is expected to weigh between 20kg - 200kg. Each shipment will consist of Diplomatically sealed bags and/ or crates. All Diplomatic cargo must not be inspected in anyway prior, during, or after shipment by the shipper, government agency, or any other entity. Take all cargo from the US Embassy and take to Ivato Airport and the Department of State will pick up all cargo to Dulles. Contact the embassy mailroom via email to Antananarivo-Mailroom-dl@state.gov to confirm the embassy will be open on the Tuesday prior to the scheduled pickup day.? In the event the embassy is closed on Thursday and Friday of a given week, coordinate with the mailroom staff for an ad hoc schedule via the same email. Transport shipments to the airport and process the customs clearance.? Vendor is responsible for ensuring the Diplomatic mail has shipped.? Confirmation of shipment or notifications of flight delays or cancellations is required when they occur.? Email the embassy mailroom with the information when the events occur. Deliver shipments to addressed facility in Virginia, USA.? Provide confirmation of the delivery to the American Embassy mailroom via email to Antananarivo-Mailroom-dl@state.gov.? Provide bills of services related to shipments to the American Embassy after delivery confirmation. Please provide your quotes to the US Embassy at the below address: all quotes should include any minimum shipping prices, price per KG, flight routings, and average time for shipments to arrive in Dulles. Your bid must be good for 30 days and must be submitted no later than Friday, October 10, 2025 at 13:00pm attn: Rajaona Ruth at rajaonarh@state.gov - GSO Antananarivo - US Embassy - Lot 207A Point Liberty - Andranoro - Antehiroka Also send any related question to the above email address. Monthly payment will be made after receipt of consolidated invoice stating all the service rendered during the month. Payment is net 30 days and will be made by bank transfer.

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