This Solicitation opportunity from Department Of State was posted on May 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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US Embassy Kuala Lumpur SIP Telephone Trunk Line Service

Closed

19MY3025Q0003Federal

Submission Closed05/31/2025, 04:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The US Embassy in Kuala Lumpur, Malaysia has issued a Request for Quotations (RFQ) for the provision of SIP telephone trunk services, covering approximately 400 telephone numbers. Suppliers interested in participating must submit their quotations by May 26, 2025, at 12:00pm (Malaysia Time). Submissions are to be made electronically in MS-Word, MS-Excel, or Adobe PDF formats, with each file not exceeding 25MB. Participants are also expected to attend a pre-quotation conference at the Embassy on May 7, 2025, with prior arrangement required by May 2, 2025. Award of the contract will be determined through a comparative evaluation process, as set forth by FAR 13.106-2(b)(3), prioritizing the best value rather than solely the lowest price. All prospective contractors must meet the responsibility criteria in FAR 9.104 and comply with the solicitation requirements, including the completion and submission of the SF-1449, pricing, certifications, proof of SAM registration, and a cybersecurity supply chain risk management questionnaire. Only SAM-registered vendors will be considered, and incomplete or late submissions will be rejected. The point of contact for this solicitation is Lynn Segas, Contracting Officer, with Premalatha Muthupillai as the secondary contact for site visit coordination. The place of performance is Kuala Lumpur, Malaysia, and the relevant NAICS code for this procurement is 517410.

General Info

US Embassy Kuala Lumpur requests SIP trunk service quotes for 400 numbers; deadline May 26, 2025.

Agency

Department Of State → ACQUISITIONS - AQM MOMENTUM

NAICS

517410 - Satellite Telecommunications

Place of Performance

Kuala Lumpur, MY-14, 55000, MYS

Set-Aside

NONE

Documents

19MY3025Q0003 Questions and Answers 002

q-and-a

High

19MY3025Q0003 - SIP Trunk Services

rfq

High

RFQ 19MY3025Q0003 - Telephone Trunk Services

rfq

High

19MY3025Q0003 - SIP Telephone Trunk Services (Kuala Lumpur)

presolicitation

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

4 updates

PhaseClosed

PostedApr 8

Presolicitation

Type ChangedApr 24

Presolicitation → Solicitation

Notice updatedApr 24

The notice description changed. The point of contact changed.

Deadline changedMay 18

Response deadline changed from May 26, 2025 to May 31, 2025.

Notice updatedMay 19

The notice description changed. The point of contact changed.

Notice updatedMay 19

The notice description changed. The point of contact changed.

Response DeadlineMay 31

Deadline has passed

Submission Closed

05/31/2025, 04:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → ACQUISITIONS - AQM MOMENTUM

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Lynn Segas Contracting Officer

contact@example.gov

Premalatha Muthupillai

contact@example.gov

Full Description

Enclosed is a Request for Quotations (RFQ) for telephone trunk services for US Embassy Kuala Lumpur, Malaysia for approximately 400 numbers. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible offeror representing best value using comparative evaluation authorized under FAR 13.106-2(b) (3).A comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The item-by-item comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Department.

Comparative evaluation is NOT a low price technically acceptable (LPTA) or trade-off process. Prospective offers must still meet basic standards for responsibility at FAR 9.104 and solicitation compliance to be eligible for award. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on May 7,2025, at 9:45am (Malaysia Time) at the US Embassy Kuala Lumpur. Prospective offerors/quoters should contact Procurement Agent, Premalatha Muthupillai, KualaLumpurDTO@state.gov by May 2,2025 at 10:00am (Malaysia Time) for additional information or to arrange entry to the building.

Quotations are due by May 26,2025 12:00pm (Malaysia Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to KualaLumpurDTO@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.

In order for a quotation to be considered, you must also complete and submit the following:

SF-1449
Section I, Pricing
Section 5 Representations and Certifications
Additional information as required in Section 3
Proof of SAM Registration
Cybersecurity Supply Chain Risk Management Questionnaire

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.