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USCG Southeast District 7 HVAC Maintenance

Active
70Z028-26-Q-D7HVACFederal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This contract is a sole-source, small business set-aside for HVAC preventative maintenance and emergency repair services at the Brickell Federal Plaza Building in Miami, Florida, with a firm-fixed-price structure under simplified acquisition procedures. Only small businesses meeting the $19 million size standard for NAICS code 238220 are eligible to bid, and all offerors must be actively registered in SAM.gov with a valid UEI and CAGE number. The base performance period runs from August 1, 2026, to July 31, 2027, with two optional one-year extensions through July 2029, subject to government discretion and funding. Bidders must submit a detailed price breakdown for twelve monthly preventative maintenance visits, four emergency service calls, and all required MERV 11 filters and consumables, as well as a rate structure for after-hours or weekend emergency repairs with a $2,000 not-to-exceed cap per incident without prior contracting officer approval. Proposals must be emailed by 8 a.m. on July 31, 2026, to the designated point of contact, and all questions must be submitted by COB July 24, 2026, with responses posted as amendments on SAM.gov. A site visit is strongly encouraged for potential vendors on July 22, 2026, via coordination with SK2 Jorge Carrillo. Evaluation will follow a lowest price technically acceptable approach, prioritizing technical compliance with the statement of work before selecting the lowest-priced responsive offer. Invoicing must be done monthly in arrears through the Invoice Processing Platform, and failure to comply with payment procedures may delay compensation. The contract incorporates FAR and HSAR clauses covering options, funding availability, DEI non-discrimination, and prohibitions on contracts with corporate expatriates, while no security clearances, organizational conflict of interest disclosures, or physical packaging requirements are applicable.

General Info

Sole-source small business contract for HVAC maintenance and emergency repairs at Brickell Federal Plaza, firm-fixed-price, August 2026 to July 2029, lowest price technically acceptable.

Agency

Department Of Homeland Security → Base MIAMI(00028)View Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

Miami, FL, 33131, USA

Set-Aside

SBA

Documents

(5)

RFQ 70Z028-26-Q-D7HVAC HVAC Maintenance Services USCG Southeast District

PDF•rfq

Wage Determination 2015-4543 for Florida Miami-Dade

PDF•wage-determination

Invoice Instructions for IPP Submission

PDF•1 page•invoice-instructions

Acquisition Applicable FAR Clauses Smart Matrix

PDF•specifications

Statement of Work SE District 7 HVAC Maintenance

PDF•sow

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Timeline

1 update
PhaseCombined Synopsis
Posted

Combined Synopsis

Amendment 1

Contract was updated

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Homeland Security → Base MIAMI(00028)
Contacts1 person available
OfficeMIAMI, FL, 33132, USA
Organization / Agency
Department Of Homeland Security → Base MIAMI(00028)
View Agency Profile
Office AddressMIAMI, FL, 33132, USA
Contacts
SK1 Alera Jowers
contact@example.gov
+1 (555) 000-0000

Full Description

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This combined synopsis/solicitation for services is prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 70Z028-26-Q-D7HVAC.  



This requirement is for a firm fixed price services contract.  The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13.



Solicitation Information


  • Solicitation Number: 70Z028-26-Q-D7HVAC

  • Set-Aside: 100% Small Business Set-Aside

  • Applicable NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

  • Size Standard: $19.0 Million

  • Wage determinations: 2015-4543, Rev 35 dated 05/14/2026

  • Contract Type: Firm-Fixed-Price (FFP) Services

  • Authority: FAR Part 12 (Commercial Products/Services) and FAR Part 13 (Simplified Acquisition Procedures)

  • Period of Performance: 


    • Base Year: 01 August 2026 – 31 July 2027

    • Option Year 1: 01 August 2027 – 31 July 2028

    • Option Year 2: 01 August 2028 – 31 July 2029

  • Performance Location: Brickell Federal Plaza Building, 909 SE 1st Ave, Miami, FL 33131



When submitting your proposal, request a price breakdown of the following:


1. HVAC Preventative Maintenance Service Plan (Includes 12 monthly PMs, 4 emergency/service visits, and all MERV 11 filters/consumables in accordance with the SOW)


2. Emergency 1st Responder Repairs (Overtime/After-Hours/Weekends. Standard rates apply; Not-To-Exceed (NTE) $2,000 per incident without CO approval)


Pricing for each year:


  • Base Year: 01 August 2026 – 31 July 2027

  • Option Year 1: 01 August 2027 – 31 July 2028

  • Option Year 2: 01 August 2028 – 31 July 2029


3. Vendor UEI and Cage Number



Contract will be awarded to the vendor who can perform the work outlined in the provided Statement of work in the time frame needed by unit. 


Anticipated award date: 05 business days after close of solicitation. Quotes are to be received no later than close 0800 31 July 2026.


Quotes must be email to:  Alera.D.Jowers@uscg.mil


Telephone requests of quotes will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov 



Scope of Work: The Contractor shall provide all labor, tools, equipment, materials, and supervision necessary to provide preventative maintenance and emergency support services for nine (9) Air Conditioning units located on Decks 5 & 8 of the Brickell Federal Plaza Building at 909 SE 1st Ave, Miami, FL 33131.


Period of Performance: Performance of work is expected to commence within 5 days after the award. 


Site visit: It is highly recommended and encouraged that a site visit is performed at the Unit to verify the requirements within the PWS and speak with the unit POC for this maintenance service. 


Vendors shall contact: POC: SK2 Jorge Carrillo Email:  jorge.a.carrillo@uscg.mil Phone: (954) 940-2603


Site visit Date: July 22, 2026 between 0800-1000



Q&A’s:  Questions concerning the work requested must be sent to Alera.D.Jowers@uscg.mil by COB 24 July 2026.  These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to close.


Invoicing & Billing


Invoicing must be submitted monthly in arrears via the Invoice Processing Platform (IPP) (https://www.ipp.gov). The contractor shall not exceed the monthly fixed-price invoicing amount without prior written authorization from the Contracting Officer.


Applicable FAR Clauses by References:


52.212-4- 52.212.5 Contract Terms and Conditions Commercial Items


52.217-8 Option to Extend Services (NOV 1999)


52.217-9- Option to Extend Term of Contract (MAR 2000)


52.232-18-Availability of Funds (APR 1984)


52.222-90- Addressing DEI Discrimination by Federal Contractors


The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.


Evaluation Criteria: 


  1. Technical Acceptability: Meeting or exceeding all requirements in the SOW 

  2. Price: Lowest overall price for the 12-month period of performance.


Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award


THIS IS NOT AN INHERENTLY GOVERNMENTAL FUNCITON OR FOR PERSONAL SERVICES. The Government reserves the right to cancel this solicitation at any time.


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New
Federal
Mold remediation/HVAC services at Coast Guard Sector Key West UPHThis solicitation, numbered 70Z028-26-Q-0000057, is a combined synopsis and solicitation for a firm fixed price construction contract under simplified acquisition procedures, exclusively set aside for small businesses under NAICS code 238220 with a size standard of $19.0 million. The requirement is for HVAC improvements and maintenance services at the USCG Sector Key West Barracks facility located at 100 Trumbo Road, Key West, Florida, including cleaning forty-four fan coil units, replacing four roof exhaust fans, converting forty-two units from plenum to ducted return configuration, modifying three dedicated outdoor air systems, and conducting third-party mold testing with documented results. Work must be completed within thirty calendar days of notice to proceed, with a strict work schedule limited to weekdays from 8 a.m. to 3 p.m., and no work allowed on weekends or holidays. The contract will be awarded using the lowest price, technically acceptable method, with an anticipated award date ten business days after the solicitation close, now revised to August 7, 2026 following two amendments that first extended the deadline to July 31, 2026 to allow for site visits and then to August 7, 2026. Offers must be submitted via email to Jerry.Lopez@uscg.mil by 3 p.m. EST on the due date, and telephone inquiries are not accepted. All offerors must be actively registered in the System for Award Management with their UEI and tax ID on file, and must have the correct NAICS code listed in their SAM profile. The solicitation requires a site visit to be coordinated with point of contacts Lieutenant Brett Foster or Chief Warrant Officer Amanda Green, and all attendees must present government-issued photo identification. Mandatory FAR clauses include those on differing site conditions, site investigation, inspection of construction, suspension of work, anti-kickback, covenant against contingent fees, and personal identity verification, among others. Additionally, the contract incorporates HSAR provisions prohibiting contracts with corporate expatriates and designating a Contracting Officer’s Technical Representative. Contractors must comply with Buy American requirements, the prohibition on trafficking in persons, and must ensure all employees requiring facility or CUI access have undergone favorable background investigations. Final acceptance requires submission of all warranties, inspection records, photographic documentation, and successful participation in a government-lead final walkthrough, with deficiencies corrected to the contracting authority’s satisfaction.
Plumbing, Heating, and Air-Conditioning Contractors

POSTED

5 days ago

DEADLINE

in 9 days
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NAICS: 561621
New
Federal
Repair/Replace Security Systems at Sector Key WestThis contract is a small business set-aside for a firm fixed price service award under simplified acquisition procedures, aimed at replacing and upgrading the existing CCTV and network surveillance system at U.S. Coast Guard Sector Key West, Florida. The requirement covers extensive enhancements across multiple building locations including B107, B108, B109, B48, B102, and the IDS area, involving the installation of new NDAA-compliant Hanwha AI-enabled cameras, wireless bridges, PoE switches, surge protectors, NVR systems, and cellular emergency communication equipment. All equipment must be newly installed, with existing infrastructure reused where feasible, and all work must comply with strict manufacturer specifications and Coast Guard security protocols. The contractor is responsible for removing obsolete systems, terminating and labeling cabling, configuring all devices, integrating the new systems with the existing video management platform, performing functional testing and commissioning, and delivering full documentation including equipment inventories, configuration records, and manufacturer warranties. A one-year quality warranty is mandated, and the contractor must hold current manufacturer certification for the proposed equipment. The solicitation requires all offerors to be registered in SAM with an active status and classified as a small business under NAICS code 561621, with limitations on subcontracting enforced. The government will award the contract on a Lowest Price, Technically Acceptable basis, with proposals due by 3 p.m. on August 17, 2026, submitted via email. Site visits are strongly encouraged and scheduled for August 5, with all personnel requiring pre-approval for base access and proper identification. Work is restricted to weekday hours of 8 a.m. to 4 p.m., excluding holidays, and weekend access requires prior written consent. Wage rate requirements under the Davis-Bacon Act apply, and all materials must be new and of the highest suitable grade. The anticipated award date is August 31, 2026, with performance to begin no later than 10 business days after award. The Contracting Officer’s Representative and technical points of contact are assigned to oversee compliance, inspection, and final acceptance, which requires a formal demonstration of full system operation at the site. All submittals must include technical and compliance documentation, and any deficiencies identified during final inspection must be corrected at no additional cost to the government.
Security Systems Services (except Locksmiths)

POSTED

6 days ago

DEADLINE

in 19 days
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NAICS: 541512
New
Federal
System Integration and Final TestingThis contract requires the integration of cameras, servers, cabling, and wireless links into a fully operational system tailored for deployment in Key West, Florida, under the oversight of the Department of Homeland Security. The work involves end-to-end testing, system diagnostics, and final acceptance procedures conducted in coordination with designated government points of contact to ensure all components function as intended within operational standards. The project demands technical expertise in assembling and validating complex surveillance and communication infrastructure, with strict emphasis on reliability, security, and compliance. The contract is designated as a subcontract under a Total Small Business Set-Aside, meaning only small businesses are eligible to bid, and it falls under NAICS code 541512 for computer systems design services. The solicitation was posted on July 22, 2026, with a firm deadline for responses on August 17, 2026, at 7:00 PM. Performance is localized to Key West with no specified additional office or agency address, and all deliverables must meet government requirements prior to formal acceptance.
Computer Systems Design Services

POSTED

7 days ago

DEADLINE

in 19 days
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