Utah Motor Vehicle Registration Reminder Postcards

The State of Utah Division of Purchasing, on behalf of the Utah Tax Commission, is soliciting bids for a five-year contract to produce and mail motor vehicle registration reminder postcards, with an estimated annual volume of 2,000,000 forms distributed in monthly installments. The solicitation, identified as JK26-42 and governed by Utah Code Annotated 63G-6a and Administrative Code R33, requires vendors to submit responses electronically by the deadline of July 14, 2026, with award going to the lowest-cost responsive and responsible bidder. All pricing must be fixed for the duration of the contract and must include all costs for construction, production, and print per thousand units, excluding postage. The postcards must meet strict dimensional requirements—3.5 to 4.25 inches in height and 5 to 6 inches in length—and be printed on 125# TAG paper. Vendors must apply USPS Intelligent Mail Barcode (IMB), 11-digit delivery point Postnet barcode, and Postal Carrier Route Sort barcode, and ensure mailings are sequenced by carrier route to maximize postal discounts. The production facility must have a USPS Detached Mail Unit (DMU) on-site and cannot outsource any portion of the work under penalty of immediate disqualification. Vendors are required to comply with the Driver’s Privacy Protection Act and transmit state data securely via SFTP using a user ID and key pair, while also executing Code 1 Plus processing for CASS certification to ensure address accuracy. Bidders must submit at least five verifiable references involving secure data handling, along with one or two work samples per reference, with at least one sample demonstrating ID barcodes and variable data printing. Documentation proving the ability to provide a $1,000,000 performance bond must be available upon request, and security and quality control procedures must be certified. Monthly reporting on the number of pieces mailed and associated costs is mandatory, and audit confirmation reports must be provided upon data receipt. The state reserves the right to mandate background checks for personnel accessing sensitive data or facilities. All terms and conditions are non-negotiable; any deviation, addition, or attempt to impose vendor terms will result in disqualification. The contract’s success hinges on strict adherence to technical specifications, data security protocols, and absolute in-house execution without third-party involvement.