Valid8 Software Subscription

The Texas Health and Human Services Commission is issuing a solicitation to establish contracts for a Valid8 Software Subscription, with responses due by August 27, 2025. The procurement is valued between $500,000 and $2,000,000 and targets vendors capable of providing comprehensive software access, support, and maintenance for a subscription period starting September 1, 2025, through August 31, 2026, with options to renew for two additional years. The contract will be governed primarily by state-specific terms, including the Uniform Terms and Conditions (Vendor V.3.4, November 2023), and mandatory affirmations (v.2.6, July 2025), which incorporate compliance with federal and state laws, anti-corruption provisions, confidentiality, and ethical standards. Although federal clauses such as FAR are not explicitly incorporated by number, the contract references federal laws, certifications, and compliance requirements, including debarment, child support, and data security standards. Bidders must submit a detailed pricing sheet (Exhibit C) outlining unit prices, quantities, and options for renewal periods, adhering to strict formatting and submission protocols. Responses are to be provided electronically via email or on a USB drive, with clear labeling, confidentiality markings, and size limitations (not exceeding 25 MB). The evaluation process emphasizes a best value approach, considering technical capability, past performance, and price, with no predetermined weights assigned. Contract performance will be monitored through ongoing oversight by the designated HHS Contract Manager, with provisions for corrective actions, audits, and termination for cause or convenience. The contract also incorporates specific requirements for security, personnel conduct, subcontracting approval, insurance, and compliance with Texas and federal regulations, ensuring ethical, legal, and operational standards are maintained throughout the contract lifecycle.