Vascular Ultrasound System

Vascular Ultrasound System - Domestic End Product 

SCOPE OF WORK /PWS

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Oklahoma City – OR & SICU Renovation in establishing a fixed-priced order for a vascular ultrasound.

1.1 Background

Oklahoma City – OR & SICU Renovation requires vascular ultrasounds to outfit the new facility (Quantity 1).  

1.2 Scope

The scope of this purchase order is to provide Oklahoma City – OR & SICU Renovation with brand name or equal items for delivery to the Oklahoma City – OR & SICU Renovation location. Contractors shall furnish all requirements. Estimated delivery dates are August 3rd, 2026 – August 17th, 2026. Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees’ actual delivery dates will be confirmed by VA upon award.

2.0  General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record.  A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

Any equipment or service as applicable must be in compliance with the Memorandum dated March 6th, 2025, Subject: Electronic Health Record Modernization Standardization (VIEWS 12862405).

Upon award:

1. Activations PM will contact contractor in regard to specific delivery and installation dates to coordinate with other services.

Specifications:

1. X2107 -  Scanner, Ultrasound, Vascular
   1. The system shall be a non-invasive vascular diagnostic system designed for arterial and venous assessment using Doppler ultrasound technology. The system shall provide physiologic testing capabilities for peripheral vascular evaluation including segmental pressures, ankle-brachial index (ABI), toe pressures, and Doppler waveform analysis.
   2. Doppler System
      1. Continuous wave (CW) Doppler system.
      2. Operating frequencies: minimum 8 MHz probe (with capability to support additional probe frequencies such as 5 MHz or 10 MHz).
      3. High-sensitivity Doppler receiver capable of detecting low-flow signals.
      4. Audio output with adjustable volume control.
      5. Visual waveform display (analog or digital) with real-time spectral or analog waveform representation.
      6. Signal-to-noise ratio sufficient for peripheral arterial and venous assessment.
   3. Pressure Measurement System
      1. Integrated non-invasive blood pressure module.
      2. Automatic cuff inflation and controlled deflation.
      3. Pressure range suitable for peripheral vascular testing (minimum 0-300 mmHg).
      4. Digital pressure display with accuracy ±3 mmHg or better.
      5. Capability to perform:
      6. Ankle-Brachial Index (ABI)
      7. Segmental limb pressures
      8. Toe pressures (with optional photoplethysmography module if required)
      9. Venous reflux assessment (with appropriate accessories)
   4. System Components (Minimum Required)
      1. The system shall include, at minimum:
      2. Main console unit (cart-mounted or tabletop configuration)
      3. Continuous wave Doppler probe (8 MHz minimum)
      4. Pneumatic cuffs (assorted adult sizes; minimum 4 cuffs for bilateral limb testing)
      5. Inflation bulb or automated pump system
      6. Pressure tubing and connectors
      7. Power supply (120V, 60Hz compatible)
      8. Operator manual and service documentation
   5. Display and Documentation
      1. Built-in display screen (LCD or equivalent) for waveform and pressure visualization.
      2. Capability to print results via integrated or compatible thermal printer OR export data to external system.
      3. Data storage capability (internal memory or external connectivity).
      4. USB or network capability preferred for EMR integration
   6. Physical Requirements
      1. Mobile cart configuration with locking casters
      2. Compact footprint suitable for outpatient vascular lab or clinic exam room.
      3. Durable, medical-grade housing.
      4. Easy-access control panel with clearly labeled controls.
   7. Safety and Compliance
      1. FDA-cleared for non-invasive vascular diagnostic use.
      2. UL or equivalent electrical safety certification.
      3. Meets applicable IEC medical electrical equipment standards.
      4. Latex-free patient-contact components preferred.

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday through Friday excluding Federal Holidays.  Work completed outside this time shall be requested through Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed at the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC: Tom Enders, E: tom.enders@goenergistics.com, P: 937-361-1229 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) – Destination.

Delivery Address:

Oklahoma City – OR & SICU Renovation

C/o Ace Moving

1700 S. Eastern Ave

OKC, OK 73129

Attn: Mel K.

405-255-0581

Installation Address:

Oklahoma City – OR & SICU Renovation

          921 NE 13th Street

          7th Floor

          Oklahoma City, OK 73104

5.0 Period of Performance: 

Period of performance will be from August 3rd, 2026 – August 17th, 2026 to deliver the product, to each listed location, after award. 

6.0 Installation 

The contractor shall be responsible for the installation, performance verification and validation of the equipment with a VA Activations member who will accept the equipment.  

All requested products shall be completely manufactured as specified and delivered to the respective delivery locations as described above.  

White glove installation shall be included for all products provided under this award. 

Protection of Existing Structures, Equipment, Utilities, and Improvements:   

1. The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site. The contractor shall replace at his own expense damage to such items to the satisfaction of the Contracting Officer. 

1. Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris, and physical damage, so that equipment and affected areas to be used in clinical operations will not be hindered.   

7.0 Warranty and Support:

The contractor shall provide a one-year manufacturer’s free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

8.0 Use of Premises

If during the performance of this contract, work will be carried out on Oklahoma City – OR & SICU Renovation premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

9.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Oklahoma City – OR & SICU Renovation locations listed in section 4.0 Delivery Requirements.