Vehicles

The University of Alabama has issued solicitation UA27-101 for the procurement of vehicles, specifically targeting an estimated annual quantity of five Ford Transit 250 Low Roof Cargo Vans and five Ford Transit 350 Mid Roof Passenger Vans. The contract is designed for an initial twelve-month period with the possibility of four additional one-year renewals, totaling up to five years. Award decisions will be based on the lowest responsive and responsible bidder offering the best value, with the University reserving the right to award on an aggregate or item-by-item basis. All vehicles must be new, unused, and current model year, featuring standard accessories such as four key fobs, dealer-installed front license plate brackets, and all-weather floor mats. Pricing must be firm and inclusive of all delivery costs, including freight, shipping, and packaging, with an F.O.B. destination requirement. While the University may consider adjustment clauses to ensure aggressive pricing, adjustments for inflation, cost-of-living, fuel, insurance, or profit enhancements are strictly prohibited and may occur no more than once per year upon mutual agreement. Payment is processed via a Purchasing Card (P-Card) program. Contractors must provide written certification of compliance with Section 9 of the State of Alabama Immigration Law and, if federally funded, provide lobbying certifications and Standard Form LLL. The contractor bears the risk of loss until items are installed and accepted by the University during normal business hours. Any equipment failing to meet specifications will be rejected and returned at the contractor's expense. Additionally, the successful bidder is responsible for all bond premiums and must provide a certificate of insurance, including an umbrella policy, within three days of request. Bidders must submit their responses through the ESM Sourcing portal, including a detailed Return Merchandise policy and any necessary descriptive literature for proposed equal products.