Vending Machine Services - Greater St. Louis and Southwest Regions

The contract solicitation for Vending Machine Services in the Greater St. Louis and Southwest Regions of Missouri is issued by the Missouri Department of Social Services through the PROC OA DIVISION OF PURCHASING PROCUREMENTS, with a solicitation number of STATE 0000000446SL and a response deadline of July 20, 2026. Vendors must provide automatic coin and credit card-operated vending machine services, including furnishing, installing, stocking, maintaining, servicing, repairing, and replacing contractor-owned machines, as well as stocking and maintaining state-owned or leased machines throughout the designated regions. The scope includes 24/7 availability, strict product freshness standards with expired items replaced within five business days, daily disposal of internal waste, compliance with FDA calorie disclosure and perishable product labeling requirements, and the provision of condiments, paper products, and utensils. Contractors must have at least five years of verifiable experience in comparable vending operations and comply with all applicable state and federal health, safety, and sanitation regulations. All equipment remains the property of the contractor, who is solely responsible for obtaining comprehensive insurance coverage, including liability insurance naming the State of Missouri as an additional insured, and must maintain adequate worker’s compensation and unemployment insurance. Award will be made on a best-value basis, with the highest score determined by a 200-point cost evaluation based on the proposed percentage commission of net sales, plus up to 15 points for commitments of six percent or more to Organizations for the Blind or Sheltered Workshops. Proposals must pass mandatory compliance gates including full completion of Business Compliance Exhibits covering tax status, business registration with the Missouri Secretary of State, work authorization, anti-discrimination certifications, conflict of interest disclosures, and foreign service disclosures. The contract is governed by Missouri law with venue exclusively in the Circuit Court of Cole County, and the state explicitly declines to indemnify the contractor. Financial records must be maintained for seven years under generally accepted accounting principles, and the contractor must designate an authorized representative within 20 days of award, with any changes notified within five business days. The initial contract term is unspecified but may be renewed for up to four additional one-year periods under identical terms. All proposals must be submitted electronically via MissouriBUYS, with no hard copies accepted, must be formatted in 11-point or larger font, exclude hyperlinks or embedded files, and remain valid for 90 days. The vendor’s proposed commission percentage must include all associated costs, and the