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Venue, Catering, and Event Production for National Day

Awarded
19M05526P0322Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Embassy Rabat is procuring a comprehensive event package for the U.S. National Day celebration on June 9, 2026, at the Chellah archaeological site in Rabat, Morocco, through a sole-source award justified under FAR 13.106-1(b)(1) due to the exclusive concession held by Chellah en Scène (Avant Scène) to operate within the protected site. The contract encompasses full-day privatization of the entire venue, including the Ciconia restaurant, Patio restaurant, forum, and main Esplanade, with all services delivered on-site and accepted at the location. The scope includes a formal cocktail reception for 1,000 guests featuring 8 canapés per person and a beverage allocation of 2,650 units of wine, prosecco, and premium beers, complete with full service, ice, and glassware. Event infrastructure mandates a 40 m² main stage with a royal portrait, high tables, stools, multiple bars, 100 stanchions, 15 specialized trash bins, a red-carpet entrance lined with 62 structural lanterns, and dedicated dressing rooms for performers. Technical requirements include a high-end synchronized sound system using L-Acoustics KARA II arrays, subwoofers, touring racks, and Yamaha mixing consoles, paired with comprehensive stage, architectural, and ambient lighting across the Esplanade, Ciconia alleyways, and Forum. A multi-camera Full HD broadcast control room must deliver real-time video to 98-inch monitors in reception areas. Signage and branding involve custom production, installation, and dismantling of donor banners (up to 15x3 meters), orientation maps, and localized totem signage, along with custom-printed credentials and wristbands for all staff. On-site logistics require a team of 49 personnel: 10 hostesses, 14 security agents, and 25 maintenance and cleaning staff. The estimated contract value is 1,561,269 MAD, inclusive of 20% TVA, with no option periods or future extensions. No formal evaluation factors, detailed pricing structure by line item, or standard contract clauses from FAR Part 52 are included, as the award is based solely on the contractor’s unique legal right to operate at Chellah. Compliance with archaeological site preservation regulations is paramount, and all activities must align with the constraints of this protected

General Info

U.S. Embassy Rabat hosts June 9, 2026, National Day event at Chellah for 1,000 guests with full production, catering, and staffing.

Agency

Department Of State → US Embassy Rabat

NAICS

722320 - Caterers

Place of Performance

Rabat, MA-25, 10000, MAR

Set-Aside

NONE

Documents

1

Single Source Justification - US Embassy Morocco National Day Event

PDF, Low priorityjustification-and-authorization
Low

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Timeline

PhaseAwarded
Posted

Justification (J&A)

Awarded

Contract was awarded

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Rabat
Contacts1 person available
OfficeSouissi, Rabat, 10170, MAR
Organization / AgencyDepartment Of State → US Embassy Rabat
Office AddressSouissi, Rabat, 10170, MAR
Contacts
Marc Hildwein
contact@example.gov

Full Description

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The requirement is for a comprehensive event package for the U.S. National Day celebration scheduled for
June 9, 2026, at the Chellah archaeological site in Rabat. The required services encompass an expanded structural and technical infrastructure footprint across the venue: Catering & Beverage: A formal cocktail reception serving 1,000 guests (8 canapes per person) along with specialized tea, coffee, juices, soft drinks, and an allocated selection of 2,650 units of wine, prosecco, and
premium beers, including full service, ice, and glassware. Venue Space Allocation: Full-day privatization of the
Chellah site, including the Ciconia restaurant. Patio restaurant, the forum, and the main Esplanade area.
Event Infrastructure & Decoration: Provision of a 40 m^ main stage with a royal portrait and chairs, high
tables, stools, and multiple bars distributed across all zones. It also includes comprehensive facility additions
such as 100 stanchions, 15 specialized trash bins, a red-carpet entrance outlined with 62 structural lanterns,
and the physical construction and outfitting of dressing rooms for performers. Technical Production &
Lighting: High-end synchronized sound system networks (including L-Acoustics KARA II arrays, subwoofers,
touring racks, and multiple Yamaha mixing consoles) paired with comprehensive stage, architectural, and
ambient lighting grids deployed at the Esplanade, Ciconia alleyways, and the Forum area. Video &
Synchronization Broadcasting: Multi-camera Full HD control room systems to live-broadcast the main stage
feed in real time and perfect synchronization to 98" viewing monitors located in the reception areas. Signage,
Banners & Branding: Production, setup, dismantling, and secure custom hanging solutions for multiple donor
banners (ranging from 3x2.5m up to a significantly larger 15x3m layout), main entrance orientation maps, and
localized totem signage. Logistics & Event Staffing: Operational onsite coordination utilizing an expanded logistical workforce consisting of 10 hostesses, 14 security agents, and 25 maintenance/cleaning personnel,
alongside custom printed organization team credentials and worker identification wristbands.

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