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Video Teleconferencing (VTC) Upgrade - Cannon AFB, NM

Active
FA485526Q0033Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The solicitation FA485526Q0033 for a Video Teleconferencing (VTC) Upgrade at Cannon AFB, New Mexico, is a total small business set-aside under NAICS code 334310, targeting the restoration and installation of VTC systems across three rooms. The contractor is responsible for diagnosing and repairing the existing VTC system in Room 515, which suffers from degraded connectivity due to damaged cabling and signal-path issues, ensuring full compatibility with government-furnished laptops running Microsoft Teams or similar platforms. In Rooms 119 and 121, the contractor must supply and install entirely new, fully integrated VTC systems with display, camera, audio, and control components, with the two rooms operating as a single unified system despite being separated by a partition. All work must support laptop-based video conferencing with verified video, audio, and control functionality. Site visits are not permitted, and offerors must rely solely on the provided Performance Work Statements, VTC diagrams, floor plans, and any official question-and-answer responses issued via amendments. The initial question submission deadline was extended to July 21, 2026, with final responses due by close of business on July 23, and the official quote submission deadline is July 28, 2026, at 4:00 PM MDT. Proposals must be submitted via email to John Ambrus and Peter Iannuzzo, and acceptance requires successful demonstration of end-to-end system performance, including live or simulated Microsoft Teams meetings with full functionality of display, camera, microphone, and speakers. The contract is being managed by the Department of Defense through the Office of FA4855 27 Socons Lgc, with contact information and submission instructions clearly outlined in the solicitation.

General Info

Restore and install VTC systems at Cannon AFB for Microsoft Teams compatibility with BYOD laptops, ensuring unified room operation and strict compliance.

Agency

Department Of Defense → FA4855 27 Socons LgcView Agency

NAICS

334310 - Audio and Video Equipment ManufacturingView NAICS

Place of Performance

Cannon AFB, NM, 88103, USA

Set-Aside

SBA

Documents

(7)

Performance Work Statement for VTC Upgrade at Cannon AFB Rooms 119 & 121

PDF•pws

Attachment 4 - Conflict of Interest Statement

PDF•conflict-of-interest-statement

Attachment+7+-+QA+with+Pictures.pdf

PDF

Attachment 6 - Clauses and Provisions

PDF•clauses-and-provisions

Performance Work Statement for VTC System Troubleshooting and Repair Room 515

PDF•sow

Attachment+3+-+VTC+Diagram.pptx

PPTX

Attachment 3 - Offeror Information & Certification

PDF•offeror-information

AI Contract Breakdown

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Timeline

2 updates
PhaseCombined Synopsis
Posted

Combined Synopsis

Amendment 1

Contract was updated

Amendment 2

Contract was updated

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → FA4855 27 Socons Lgc
Contacts2 people available
OfficeCANNON AFB, NM, 88103-5321, USA
Organization / Agency
Department Of Defense → FA4855 27 Socons Lgc
View Agency Profile
Office AddressCANNON AFB, NM, 88103-5321, USA
Contacts
John Ambrus
contact@example.gov
+1 (555) 000-0000
Heather Ricks
contact@example.gov
+1 (555) 000-0000

Full Description

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Amendment 00001 - The purpose of this amendment is to change the NAICS code to 334310 (Audio and Video Equipment Manufacturing) and to extend trhe question deadline to 14 July 26, and quote due date to 17 July 26.  


Amendment 00002 - The purpose of this ammendment is to attach the first round of Q&A responses as "Attachment 7" in the attachment section. Additinally, the Questions due date has been extended to 21 July and the remaining Responses will be posted by COB 23 July. The solicitation close date has been changed to 4PM MDT, 28 July. 



DESCRIPTION OF SERVICES


The contractor shall provide all labor, materials, equipment, tools, materials, supervision, and services necessary to restore and upgrade the 27 SOSS Video Teleconference system to support Government provided bring-you-own-device (BYOD) laptop connectivity. The completed system shall allow users to connect a Government laptop and conduct video teleconference meetings using Microsoft Teams or other web-based collaboration platforms.


Room 515 VTC System


The existing VTC system includes installed display, camera, audio, and associated connectivity components. The Government has identified that one camera and one television display are not currently functioning as intended due to suspected connection or signal-path issues. The Government understands the physical devices are operational; however, the system does not correctly provide full end-to-end connectivity for video teleconference use. This may be due to wires on the floor around the podium being frayed and damaged due to individuals tripping and stepping on them.


The contractor shall troubleshoot, repair, configure, replace, or provide necessary connection hardware, adapters, converters, cabling, control interfaces, or similar components required to restore system functionality. The contractor shall ensure all connected VTC devices communicate properly and that the system supports laptop-based VTC operation.


Room 119 & 121 VTC System


Rooms 119 & 121 require new, complete, fully functional video teleconferencing systems. The contractor shall furnish and install all equipment, cabling, adapters, mounting hardware, configuration, programming, and incidental materials required to provide laptop-based Microsoft Teams VTC capability in each room.  The completed system(s) shall allow Government users to connect a Government-furnished laptop to conduct video teleconference meetings using the room display, camera, microphone, and speaker system. 


Room 119 and 121 have a partition separating the rooms but will operate as one VTC system.


QUESTIONS


Offerors may submit written questions by the solicitation questions deadline, NLT 10 July 2026, 11:59am MDT. The Government will provide responses through a solicitation amendment as an attachment labeled "Questions & Answers".


IMPORTANT DATES


  • Email questions to John Ambrus at john.ambrus.2@us.af.mil and Peter Iannuzzo at peter.iannuzzo@us.af.mil NLT 10 July 2026, 11:59am MDT.
  • Email quotes along with any additional documents to John Ambrus at john.ambrus.2@us.af.mil and Peter Iannuzzo at peter.iannuzzo@us.af.mil NLT 14 July 2026 @ 4pm MDT.

SITE VISIT


A site visit will not be conducted for this requirement. Offerors shall base their quotes on the information provided in this solicitation, including the Performance Work Statement (PWS), VTC diagram, floor plan, room descriptions, and any Government-provided responses to questions. Offerors may submit written questions by the solicitation questions deadline. The Government will provide responses through a solicitation amendment, as applicable.


TESTING AND ACCEPTANCE


Prior to acceptance, the contractor shall demonstrate full functionality of the installed VTC system in each room. Testing shall include, at a minimum, connecting a Government-furnished laptop, joining a live or simulated Microsoft Teams meeting, displaying video to the room display system, receiving camera input from the room camera system, and verifying functional audio input/output between the room and the connected laptop.


The Government will consider the system acceptable when each room can successfully conduct a laptop-based VYC meeting with functional display, camera, microphone, and speaker capability, and when the installation is complete.


**Offerors shall review the PWS and all attachments for the complete requirement. The solicitation description is a summary only. If any inconsistency exists between the solicitation description and the PWS, the PWS shall contract unless otherwise stated by the Contracting Officer.


ATTACHMENTS


1. Performance Work Statement Rooms 119 & 121


2. Performance Work Statement Room 515


3. VTC Diagram


4. Offeror Information and Certification


5. Conflict of Interest Statement


6. Clauses & Provisions


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NAICS: 541620
Federal
Environmental Health and Safety Compliance MonitoringThe contract requires on-site environmental health and safety monitoring to ensure compliance with sanitation standards at Cannon AFB, New Mexico, with a focus on eliminating maggot infestations and human waste contamination. Contractors must conduct thorough inspections, verify proper sanitation practices, and provide detailed reporting to confirm that all identified hazards are effectively addressed in accordance with public health and safety regulations. The work is classified as a subcontract under NAICS code 541620 and is part of a Department of Defense initiative managed by FA4855 27 Socons Lgc. Proposals must be submitted by July 22, 2026, and the contract will be executed to support long-term sanitation integrity in a military installation setting. All work must be performed on-site at the designated location, and compliance will be rigorously evaluated through documented verification processes. Although no set-aside status or point of contact is specified, the emphasis is on immediate and sustained remediation of unsanitary conditions to uphold health standards critical to personnel safety.
Environmental Consulting Services

POSTED

9 days ago

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in 4 days
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NAICS: 484220
Federal
Remote Site Sanitation Logistics and Field SupportThe contract covers transportation, staging, and logistical coordination for sanitation operations at remote training sites in Eastern New Mexico, with a focus on ensuring operational readiness through comprehensive field support. This includes the mobilization and maintenance of equipment, provision of fuel, and ongoing logistical oversight to sustain sanitation functions in austere environments. The work is essential for maintaining hygiene and health standards at isolated military training locations, requiring reliable and responsive service delivery regardless of terrain or accessibility challenges. Performance is centered on Cannon AFB with a 88103 zip code as the primary location, and the contract is classified under NAICS code 484220, indicating its focus on specialized trucking services. It is structured as a subcontract under the Department of Defense, specifically managed by FA4855 27 Socons Lgc, with responses due by July 22, 2026. The solicitation was posted on July 9, 2026, and while no set-aside designation is specified, the scope demands proven expertise in remote logistics, equipment maintenance, and fuel management to support Defense operations in hardened and remote field conditions.
Specialized Freight (except Used Goods) Trucking, Local

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9 days ago

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in 4 days
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NAICS: 423830
Federal
Portable Sanitation Unit Supply and ReplacementThe contract requires the supply, delivery, and deployment of new or replacement portable chemical latrines and hand wash stations to replace existing units that are no longer operational due to damage or wear beyond repair. The units must meet specific functionality and safety standards to ensure proper sanitation in field or temporary operational environments. Performance is designated for Cannon AFB with a zip code of 88103, indicating the primary location where the units will be installed and maintained. The contract falls under NAICS code 423830, which corresponds to wholesale trade of plumbing and heating equipment and supplies, suggesting the focus is on the distribution and logistics of sanitation infrastructure. The solicitation was posted on July 9, 2026, with a response deadline of July 22, 2026, and is classified as a subcontract under the Department of Defense, specifically managed by FA4855 27 Socons Lgc, indicating it is part of a larger government procurement effort.
Industrial Machinery and Equipment Merchant Wholesalers

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9 days ago

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NAICS: 562910
Federal
Portable Sanitation Unit Pumping and Sanitization ServicesThe contract requires routine and emergency pumping, cleaning, and sanitization services for portable chemical latrines, hand wash stations, and temporary septic or wastewater holding tanks across military installations and remote training sites. Services must be performed reliably to maintain hygiene standards and comply with environmental and health regulations in diverse operational environments. The work is expected to support the Department of Defense through on-demand and scheduled maintenance to ensure safe and functional sanitation infrastructure in both garrison and field conditions. This subcontract opportunity is assigned NAICS code 562910 and has a response deadline of July 22, 2026. The place of performance is primarily centered at Cannon AFB with a zip code of 88103, though services may extend to other military locations as needed. The contracting office is identified as FA4855 27 Socons Lgc under the Department of Defense, and bidders must be prepared to meet performance requirements in potentially remote or austere settings with rapid response capabilities for emergencies. The solicitation was posted on July 9, 2026, and all proposals must be submitted by the stated deadline.
Remediation Services

POSTED

9 days ago

DEADLINE

in 4 days
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