Vinyl Printer and Cutter

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA483026Q0074 is issued as a Request for Quotation (RFQ) for a Vinyl Printer and Cutter.

This acquisition is 100% set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Requirement Title: Vinyl Printer and Cutter

Office Issuing Request: 23 CONS/PKB

                                         4380 Alabama Rd, Bldg. 932

                                         Moody AFB, GA 31699-1794

Contract Specialist:  SSgt Maximos Ramirez (maximos.ramirez@us.af.mil) (229) 257-4712

Contracting Officer:  Mr. Samuel Garfunkel (samuel.garfunkel.1@us.af.mil)  (229) 257-3947

Questions Submission Deadline:  16 September 2026, 2:00 PM, EST

Response Due Date:  18 September 2026, 12:00 PM, EST.

Required delivery on or before:  30 December 2026

SECTION I: Requirement

The 38th Rescue Squadron (RQS) has a requirement for one (1) commercial-grade vinyl printer/cutter system to mark and identify, via large formatted labels, deployment equipment—primarily Individual Slingable Unit ISU 90s and ISU 60s—as well as unit vehicles, building signage, and entryway doors.

1. Technical Specifications / Requirements:

Print and Cut Capacity: Up to 60 inches ('')

Maximum Physical Footprint: 113" W x 29"-30" D x 55" H

System Architecture: Integrated printing and cutting within a single machine

Printhead System: Dual staggered printheads designed for outdoor-durable environmental inks to extend label lifespan

Ink Configuration: 8-color setup using eco-friendly solvents/inks non−damaging to equipment/materials; high ink density for extended printing

Included Inks: Must include 2 of each of the following colors: Black, Cyan, Magenta, Yellow, Orange, Green, Light Black, and Red

Material Capability: Capable of cutting 0.4mm film with liner; must print and cut solid color vinyl to form individual letters and numbers

Media Handling: Automatic take-up system for storing large print jobs during production

Post-Processing: Automatic cutting/perforation for each printed label to minimize damage risk

Power Requirements: 100-120 VAC power

Acoustics: ≤67 decibels during operation

Hardware Features: Built-in dryer

Software & Network: Capability to stage prints remotely via cloud networking

Ecosystem Integration: All hardware, materials, supplies, and software must be fully compatible and work seamlessly together

Support & Warranty: Minimum 2-year on-site warranty including printheads; vendor-provided training; vendor-provided installation; online/telephone support; easily sourceable replacement parts

SECTION II: General Information

1. Response Due Date:  Submit offers to the Contracting Office by 12:00 PM, EST, 18 September 2026.  Offers shall be submitted via email to maximos.ramirez@us.af.mil with Samuel Garfunkel courtesy copied (CC'd) or hand delivered to the Contracting Office above.  It is the contractor’s responsibility to confirm receipt of the quote prior to the solicitation or amendment closing date and time.

2. Question Submission:  All questions regarding this solicitation must be submitted in writing via email to the Contracting Officer and Contract Specialist by 16 September 2026, 2:00 PM, EST. Questions and Answers will be distributed to all interested vendors via an amendment to this solicitation.

SECTION III: Instruction to Offerors

To ensure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein.  Quotes must be complete, self-sufficient, and respond directly to the requirement of this solicitation.  The response shall consist of one (1) copy of the following:

1. Technical Approach: The offeror shall provide a detailed description of the methodology, processes, and resources it will use to successfully meet the requirements of this solicitation. The technical approach should demonstrate the offeror's understanding of the requirement and explain how the proposed solution will be executed to achieve the desired outcomes
2. Price breakdown: Breakdown of all costs to include, but not limited to, delivery costs, warranty, and training
3. Estimated lead time/delivery schedule.
4. Company CAGE code, UEI, and Socio-Economic Business Size.

SECTION IV: Evaluation Factors & Basis for Award

Award will be made based on the Lowest Price Technically Acceptable. Offerors’ quotes, which are evaluated, shall be evaluated on a pass/fail basis and rated as acceptable or unacceptable.  The two lowest priced quotes shall be evaluated first.  If the lowest priced quote is deemed technically acceptable, the next lowest priced quote will be evaluated to ensure competition exists. Evaluation will continue in order by price until two quotes are deemed technically acceptable; all proposals may not be evaluated for technical acceptability. 

Attachments:

1. SF 14469
2. Questions and Answers form