Vizor Renewal 26-27

The City of Waterbury is soliciting sealed bids for the renewal of its VIZOR system for the 2026–2027 period under Solicitation Number 8809, an Invitation to Bid (ITB) with a submission deadline of May 18, 2026, at 11:30 a.m. Local time. Bids must be delivered to the Director of Purchasing at City Hall in Waterbury, Connecticut, and no late submissions will be accepted. The solicitation is closed to bidding and does not require a pre-bid meeting. The contract is governed by local procurement practices rather than federal FAR standards, though it incorporates essential clauses covering confidentiality, ownership of deliverables, indemnity, compliance with laws, equal employment opportunity, insurance, invoicing, payment, and termination. Pricing and deliverables are to be detailed in Exhibit E, which is not included in the available documentation, making the estimated contract value unconfirmable. The scope involves reliable delivery of system services with a mandated 95% on-time performance rate, subject to liquidated damages for failure to meet timelines. Payment terms require invoices to be submitted via email to the designated accounts payable address with unique numbering, PO references, and supporting documentation. Deliverables must be packed and labeled according to commercial standards, with no barcoding or military specifications required, and inspection and acceptance occur at the delivery location by the City. The solicitation mandates compliance with state and local laws, including Texas-based ethics disclosures if applicable, and requires certification of no conflict of interest, adherence to boycott compliance statutes, and affirmation of HUB status if claimed. Contractors must be registered with the State of Texas and cannot subcontract without approval. The contract is set to expire on December 31 of the contract year with an option to extend for two additional one-year terms. There is no requirement for U.S. government security clearances, but workforce must be legally authorized under federal immigration law. The evaluation basis is not clearly defined as either lowest responsible bid or best value trade-off, though price remains a primary factor, and local vendor preferences may result in price adjustments under state-specific incentives. All proposals must be submitted electronically as a single PDF and marked clearly with the solicitation number.