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Voice Recording Initiative

Active
W911S026RVRIFederal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Mission and Installation Contracting Command at Fort Eustis, acting for the U.S. Army Aviation Center of Excellence at Fort Rucker, intends to award a firm-fixed-price, brand-name sole-source contract to Exacom, Inc. This procurement covers the design, installation, and software licensing of the Exacom HindSight 4 Integrated Voice and Flight Operations Recording Assembly System upgrade. The system is essential for multi-channel recording of radio transmissions to support public safety dispatch, aircraft mishap investigations, and noise complaint management. The decision to limit competition to Exacom is based on the proprietary nature of the existing infrastructure, as the HindSight 4 system is the only solution that ensures full compatibility and interoperability without requiring a costly and risky full system replacement. This action is designated as an 8(a) sole source procurement under NAICS code 334210. While this is a notice of intent rather than a request for proposals, interested parties may submit capability statements for government review.

General Info

Sole-source contract for Exacom to upgrade HindSight 4 voice and flight recording systems.

Agency

Department Of Defense → W6QM Micc-Fdo Ft EustisView Agency

NAICS

334210 - Telephone Apparatus ManufacturingView NAICS

Place of Performance

Fort Rucker, AL, USA

Set-Aside

8A

Documents

(3)

Voice Recorder System (VRS) Upgrade SOW

PDF•sow

Exacom Sole Source Justification - Fort Rucker

PDF•justification-and-authorization

Justification for Limiting Competition - Exacom Hindsight 4 Voice Recording Initiative

PDF•justification-and-authorization

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Timeline

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Organization & Contact Information

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AgencyDepartment Of Defense → W6QM Micc-Fdo Ft Eustis
Contacts2 people available
OfficeFORT EUSTIS, VA, 23604-5538, USA
Organization / Agency
Department Of Defense → W6QM Micc-Fdo Ft Eustis
View Agency Profile
Office AddressFORT EUSTIS, VA, 23604-5538, USA
Contacts
Reese Wolf
contact@example.gov
Lori King
contact@example.gov

Full Description

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ACTION: Notice of Intent to Award a Sole-Source, Brand-Name Contract


AGENCY: Mission and Installation Contracting Command (MICC) - Fort Eustis, on behalf of the U.S. Army Aviation Center of Excellence (AVCoE) at Fort Rucker, AL.


DESCRIPTION: This is a notice of intent to award a firm-fixed-price, brand-name-only contract to Exacom, Inc. (CAGE: 1CMH6) for the procurement, design, installation, and software licensing of the Exacom HindSight 4 Integrated Voice and Flight Operations Recording Assembly System (VRS) Upgrade.


The Government requires a digital voice and radio transmission recording platform to deliver multi-channel recording for the Cairns and Range Operations crash networks. This system is critical for supporting public safety dispatch, G3 Air noise complaints, aircraft mishap investigations, and the Fort Rucker Fly Neighborly Program.


BASIS FOR LIMITING COMPETITION: The determination to procure this requirement on a brand-name, sole-source basis is based on the following:


The existing voice recorder system and associated rack management software at AVCoE are proprietary to Exacom. The required upgrade must be fully compatible and interoperable with the current infrastructure to ensure seamless integration. Introducing a different brand would necessitate a complete replacement of the entire system at a significantly higher cost to the Government. Furthermore, it would introduce unacceptable operational risks and downtime for critical 911 emergency and flight safety dispatch networks. Only the Exacom HindSight 4 system can meet the Government's requirements without causing these cost and schedule disruptions. This action is supported by an approved Digital Marketplace Statement of Non-Availability (SONA).


INSTRUCTIONS TO INTERESTED PARTIES: This notice of intent is not a request for competitive proposals. However, all responsible sources who believe they can meet the Government’s requirement as stated herein may submit a capability statement, proposal, or quotation which shall be considered by the agency. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

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