VSA-OM 65# Index Paper, White

The Virginia Department of Motor Vehicles is soliciting bids for the procurement of 1,200,000 units of 90# White Index paper, measuring 7 1/2 by 11 5/8 inches with long grain. This solicitation is designated as a Small Business Set-Aside Award Priority, giving preference to DSBSD-certified micro and small businesses, including women-owned and minority-owned enterprises. To be eligible, bidders must be certified by DSBSD by the response deadline of November 13, 2026. A critical requirement for award is that only mill brand stock is acceptable, as verified by the latest edition of the Competitive Grade Finder published by Grade Finders, Inc. Bidders offering products not listed in the Grade Finder must provide a letter of acceptability to avoid rejection. The contractor must guarantee that the paper performs to the agency's satisfaction on Xerox 4635 Mainframe Laser Printers and must provide one complete carton for testing at no cost prior to the full shipment. Packaging requirements are strict, requiring shrink-wrapped packs of 250 sheets with cardboard top and bottom, packed into cartons of 2,000 forms, and shipped 25 cases per four-way pallet. Delivery is FOB destination to the DMV in Richmond, Virginia, during standard business hours. The contract includes standard compliance clauses for non-discrimination and a drug-free workplace for awards exceeding 10,000 dollars, and requires all vendors to be registered in the eVA portal. Payment terms are set at 30 days after invoice or delivery, whichever occurs last.