W--Bed, Wheelchair and Shower/Commode Chair Rental - Pittsburgh

VA Pittsburgh Healthcare Systems (VAPHS) Performance Work Statement (PWS) for Bed, Wheelchair and Shower/Commode Chair Rentals B.2 - SERVICES AND QUANTIES /PRICES/COSTS A. Furnish rental specialized medical beds, bariatric wheelchairs, and bariatric shower/commode chairs for veterans acute care and long term use at VAPHS at both the University Drive and HJ Heinz Divisions. Items need to be available 24 hours, 7 days a week including holidays within 2-6 hours of call in time to contractor. Pricing must include all services and requirements stated in the solicitation. The contract will be for a base and four (4) option years to exercise at the discretion of the VA. All quantities listed herein are estimated only. The Government is not obligated to any specified amount of services, but shall be obligated to provide payment for all services performed in accordance with this solicitation. B.3 - DESCRIPTION/SPECIFICATIONS/REQUIREMENTS A. SERVICES: Contractor shall deliver, repair and exchange the required medical deliverables directly to patient care units within a reasonable time but within six hours (8a-5p, Monday through Friday). For calls received outside this time, add one hour. If for any reason any deliverable cannot be delivered within the scheduled time of 2 - 6 hours, the contractor is required to call and cite reasons for delay to the contact person (COR) and give a time when product will be delivered. 24/7 Care Center availability to place orders or report service issues. Upon discharge of patient or no longer needing the deliverable, notification will be given to contractor to pick up used product within 36 hours of request. Only assigned nursing personnel or assigned administrative personnel are able to order the needed specialty deliverable either by telephone or online ordering. Upon discharge of patient or when no longer needed the same assigned personnel are to call contractor for pickup of used Medical deliverable. Charges begin to incur when the deliverable is delivered on-site and charges end when the contractor is called for deliverable pick-up. The full day charge may not apply if the bed was not in possession for the entire period. Charges may incur for only one bed per patient at a time regardless if the contractor leaves their equipment on-site. The services to be performed by the Contractor will be monitored by the Contracting Officer Representative (COR). The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. Training of clinical staff will be needed if vendor product is selected - hands-on and e- learning modalities on the following topics: - Installation and set-up of each placement. - Patient transfer assistance at time of placement. - Disinfecting and cleaning between each placement and periodic cleaning as needed. - Ongoing user training and in-servicing as needed. - Pre-installation maintenance and electrical safety checks between each patient use. Clinical staff to: help recommend the right frames and surfaces in all areas of patient care; help create discharge and ICU transfer protocols to reduce readmission rates, participate in clinical rounds. Rental activity reports for VAPHS: University Drive and H.J. Heinz divisions averages yearly around 2,275 Air Fluidized Therapy beds, 1,350 Bariatric Bed with a foam surface, 1,662 Bariatric Bed with air surface, 600 Bariatric Bed with air and pulmonary surface, 110 Bariatric Bed for use in ICU patients, 489 Bariatric Bed with Micro-Climate Management surface, 75 Bariatric wheelchairs, 75 Bariatric shower/commode chairs, and 350 trapeze that work with all the beds mentioned above. These Beds and other supplies are ordered per Veteran on an as needed basis. The following units utilize the beds and equipment with various numbers of rented per unit depending on the veteran's needs for the following areas: - University Drive Units are OR, ED, MICU, CCU, 4W, 5W,6W, Consolidation Building, and SDU - H.J. Heinz Units are Ground South, 1N, 1S, 2A, 2B, & 3A Invoices shall be certified by the COR. Payment will be made upon certification of invoice. Invoicing will be done monthly in appears. All invoices from the contractor shall be sent electronically through OB-10 to the following address: Department of Veterans Affairs Financial Services Center PO Box 149971 Austin, TX 78714-8971 B. DELIVERABLES and SPECIFICATIONS: 1. Air fluidized therapy bed with a (assembly) with a raisable headrest to promote respiratory health in debilitated pts and specifically targets the sacrum, ischium, trochanter and heels were most times wounds occur meeting the following specifications: o Medical grade, silicone-coated bead fluidization surface - medical-grade, silicone- coated, soda-lime beads 55 to 150 micron diameter o Filter sheets: Monofilament polyester with approximately 37-micron square openings o Electric Head of Bed articulation o Hi-Low adjustment travel - 21.5" to 34.75" o Patient Helper accessory can help patients change positions in bed and aid in transfers. o Standard Surface Length: 84" o Overall Length: 92.5" o Standard Width: 36" (Siderails off); 42" (Siderails on) o Standard Height: 21.5" with frame 47" o Ground clearance: 6.7" o Total bed weight with microspheres, empty: 1250 lbs o Power requirements: 120V AC, 60 Hz, operating: 4.0 amps, in cooling mode: 4.3 amps, in heating mode: 6.5 amps, hydraulics operation: 8.8 amps o Temperature range: 82 to 102 degrees F o Therapeutic Patient Weight Limit: 350 lbs. o Optional trapeze with safe working load of 165 lbs 2. Bariatric bed for larger patients who get in & out of bed frequently as a rehabilitative bed meeting the following specifications: o Foam matress that meets NPUAP definitions for an integrated, multi-zoned, reactive pressure redistribution surface o Intellidrive powered transport ability o Four-wheel braking and brakes lock both rolling and swiveling o Turn Assist uses the bed's pressure redistribution surface to turn the patient o Color touch screen Graphic Caregiver Interface (GCI) (Large, touch screen control panel to operate scale, bed exit, etc.) o Low position-sleep deck to the floor: 19" (48.2 cm) o High position - sleep deck to the floor: 38" (94.0 cm) o Maximum overall width: 44.5" (113 cm) o Maximum overall length: 81.5"-93.5" (206.8-237.3 cm) o Patient weight capacity: 500 lbs. (227 kg) o CLRT, tilt table position, Full Chair position, chair egress with stand assist, patient lifts or bariatric accessories enable walking support o Sleeping surface: Pressure redistribution foam 72"-84"L x38"W x 7"H (182.7- 213.4 cm x 96.5x17.8 cm) o Safety listing is UL60601-1 o Power requirements: 120v, 60 cycles AC, fuse: 15A, Max current: 9.9A o Point-of-Care® side rail controls o Head-of-Bed alarms (30°/45°) o Head and Trendelenburg angle indicators: Head section: 0-65 degrees; knee gatch: 0-20 degrees; max trend/reverse trend: 15/15 degrees. o Chair position (Head-Seat-Foot-Thigh): 50-65 degrees, 0-20 degrees, 0-10 degrees, 10 degrees and Egress position (Head-Seat-Foot-Thigh): 65-75 degrees, 0-10 degrees, 70-85 degrees, 10 degrees o Bed exit o Battery backup o In-bed scale within 1% of patient weight accuracy from any position o Radiolucent sleep deck o Flex foot mechanism ALE o Patient helper trapeze, floor to top 81.5'' o Optional wearable patient pendant o Optional low air loss surface with turn assist 3. Bariatric bed for wide patients for wide patients with high risk prevention and treatment through Stage IV pressure ulcers meeting the following specifications: o Pressure redistribution air surface o Microclimate technology surface o Intellidrive powered transport ability o Four-wheel braking and brakes lock both rolling and swiveling o Turn Assist uses the bed's pressure redistribution surface to turn the patient o Color touch screen Graphic Caregiver Interface (GCI) (Large, touch screen control panel to operate scale, bed exit, etc.) o Low position-sleep deck to the floor: 19" (48.2 cm) o High position - sleep deck to the floor: 38" (94.0 cm) o Maximum overall width: 44.5" (113 cm) o Maximum overall length: 81.5"-93.5" (206.8-237.3 cm) o Patient weight capacity: at least 500 lbs. (227 kg) o CLRT, tilt table position, Full Chair position, chair egress with stand assist, patient lifts or bariatric accessories enable walking support o Sleeping surface: Low air loss 72"-84"L x 40"W x 11"H (182.7-213.4cm x 102x 27.9 cm) o Safety listing is UL60601-1 o Power requirements: 120v, 60 cycles AC, fuse: 15A, Max current: 9.9A o Point-of-Care® side rail controls o Head-of-Bed alarms (30°/45°) o Head and Trendelenburg angle indicators: Head section: 0-65 degrees; knee gatch: 0-20 degrees; max trend/reverse trend: 15/15 degrees. o Chair position (Head-Seat-Foot-Thigh): 50-65 degrees, 0-20 degrees, 0-10 degrees, 10 degrees and Egress position (Head-Seat-Foot-Thigh): 65-75 degrees, 0-10 degrees, 70-85 degrees, 10 degrees o Bed exit o Battery backup o In-bed scale within 1% of patient weight accuracy from any position o Radiolucent sleep deck o Flex foot mechanism ALE o Patient helper trapeze, floor to top 81.5'' o Optional wearable patient pendant o Optional low air loss surface with turn assist 4. Bariatric bed for extra wide patients that facilitates progressive mobility by converting from bed to cardiac chair position with pulmonary functions meeting the following specifications: o Pressure redistribution air surface o Microclimate technology surface o Intellidrive powered transport ability o Four-wheel braking and brakes lock both rolling and swiveling o Turn Assist uses the bed's pressure redistribution surface to turn the patient o Color touch screen Graphic Caregiver Interface (GCI) (Large, touch screen control panel to operate scale, bed exit, etc.) o Low position-sleep deck to the floor: 19" (48.2 cm) o High position - sleep deck to the floor: 38" (94.0 cm) o Maximum overall width: 44.5" (113 cm) o Maximum overall length: 81.5"-93.5" (206.8-237.3 cm) o Patient weight capacity: 500 lbs. (227 kg) o CLRT, tilt table position, Full Chair position, chair egress with stand assist, patient lifts or bariatric accessories enable walking support o Sleeping surface: Low air loss with CLRT - continuous lateral rotation therapy and P&V- percussion and vibration modules 72"-84"L x 40"W x 11"H (182.7-213.4cm x 102x 27.9 cm) o Safety listing is UL60601-1 o Power requirements: 120v, 60 cycles AC, fuse: 15A, Max current: 9.9A o Point-of-Care® side rail controls o Head-of-Bed alarms (30°/45°) o Head and Trendelenburg angle indicators: Head section: 0-65 degrees; knee gatch: 0-20 degrees; max trend/reverse trend: 15/15 degrees. o Chair position (Head-Seat-Foot-Thigh): 50-65 degrees, 0-20 degrees, 0-10 degrees, 10 degrees and Egress position (Head-Seat-Foot-Thigh): 65-75 degrees, 0-10 degrees, 70-85 degrees, 10 degrees o Bed exit o Battery backup o In-bed scale within 1% of patient weight accuracy from any position o Radiolucent sleep deck o Flex foot mechanism ALE o Patient helper trapeze, floor to top 81.5'' o Optional wearable patient pendant o Optional low air loss surface with turn assist Low Airloss with Pulmonary Therapies of Continuous Lateral Rotation and Percussion & Vibration 5. Therapy bed to facilitate progressive mobility by converting from bed to cardiac chair position and has pulmonary functions: o Continuous Lateral Rotation Therapy o Percussion and Vibration Therapy, including postural setting options o Weight based pressure redistribution in any bed position o Point-Of-Care siderail controls with Graphical Caregiver Interface feature. o Digital Head of bed angle indicator and alarm o 3 mode bed exit sensor with alarm silence and alarm suspend modes o Full Chair and chair egress with stand assist o One-button Boost patient repositioning support o Turn assist o Optional IntelliDrive powered transport o Flex-A-foot electrical bed retraction and extension o Hands Free emergency CPR and Trendelenburg o History data on patient weight, head of bed elevation, chair position, and pulmonary therapies o Therapy reminders o Safety stop and alarm for pulmonary therapies when side rails are down o Overall length: Flex-A-foot fully retracted: 81.5" (207.0 cm) o Overall length: Flex-A-foot fully extended: 93.0" (236.2 cm) o Overall Width: 38.0" side rails stowed o Overall Width: 40" side rails up o Height from floor to top of deck Minimum: 17.5" (44.5 cm) o Maximum: 36.5" (92.7 cm) o Minimum under-bed clearance: 3.25" (82.6 mm) for 5" diameter casters, 4.75" (121.0 mm) for 6" diameter casters, 1.75" (44.5 mm) (Under the IntelliDriveTM System unit only) o Trendelenburg/Reverse Trendelenburg: 15°/15° o Max Head elevation: 75° o Safe working load: 550 lbs. (249 kg) o Max Patient weight for Mattress: 500 lbs. (227 kg) 6. Bariatric bed with Micro-Climate Management surface for bariatric patients who have pulmonary problems meeting the following specifications: o Continuous Lateral Rotation Therapy o Advanced Microclimate Management technology o Percussion and Vibration Therapy, including postural setting options o Weight based pressure redistribution in any bed position o Point-Of-Care side rail controls with Graphical Caregiver Interface feature. o Digital Head of bed angle indicator and alarm o 3 mode bed exit sensor with alarm silence and alarm suspend modes o Full Chair and chair egress with stand assist o One-button Boost patient repositioning support o Turn assist o Optional IntelliDrive powered transport o Flex-A-foot electrical bed retraction and extension o Hands Free emergency CPR and Trendelenburg o History data on patient weight, head of bed elevation, chair position, and pulmonary therapies o Therapy reminders o Safety stop and alarm for pulmonary therapies when side rails are down o Overall length: Flex-A-foot fully retracted: 81.5" (207.0 cm) o Overall length: Flex-A-foot fully extended: 93.0" (236.2 cm) o Overall Width: 38.0" side rails stowed o Overall Width: 40" side rails up o Height from floor to top of deck Minimum: 17.5" (44.5 cm) o Maximum: 36.5" (92.7 cm) o Minimum under-bed clearance: 3.25" (82.6 mm) for 5" diameter casters, 4.75" (121.0 mm) for 6" diameter casters, 1.75" (44.5 mm) (Under the IntelliDriveTM System unit only) o Trendelenburg/Reverse Trendelenburg: 15°/15° o Max Head elevation: 75° o Safe working load: 550 lbs. (249 kg) o Max Patient weight for SpO2RT Mattress: 500 lbs. (227 kg) o 489 days @$165.00 per day annually. 7. Bariatric wheelchair for large patients meeting the following specifications: o Swing-away, elevating leg rests allow for easier patient ingress and egress o Seat width: 30" o Seat depth: 20" o Maximum recommended weight capacity: 700 lbs. " Anti-tip mechanism helps prevent the chair from tipping backwards " Adjustable width leg supports to better accommodate patient size " Attached IV pole and rear push bar let caregivers transport patients more efficiently " Full-length removable, height-adjustable arm rests " Metal mag-style 24" rear wheels and semi-pneumatic 8" x 2" front caster wheels help " provide dependable support for mobility 8. Bariatric shower/commode chair meeting the following specifications: o easy-to-release drop arm allowing for safe lateral transfer o Seat height: 18.5" o Seat width: 36" o Seat depth: 21" o Maximum recommended weight capacity: 1,000 lbs. " Rubber stops on all legs help to secure placement " Commode lid acts as a backrest for enhanced patient comfort " Adjustable height allows for placement over hospital wall mounted toilets " Stainless steel construction allows for use in the shower 9. Bracket unit for use with the trapeze. PH bracket unit is used for the beds while using the trapeze. C. NUMBER OF PATIENTS: VAPHS: University Drive and H.J. Heinz divisions averages yearly around 2,275 Air Fluidized Therapy beds, 1,350 Bariatric Bed with a foam surface, 1,662 Bariatric Bed with air surface, 600 Bariatric Bed with air and pulmonary surface, 110 Bariatric Bed for use in ICU patients, 489 Bariatric Bed with Micro-Climate Management surface, 75 Bariatric wheelchairs, 75 Bariatric shower/commode chairs, and 350 trapeze that work with all the beds mentioned above. These Beds and other supplies are ordered per Veteran on an as needed basis. The following units utilize the beds and equipment with various numbers of rented per unit depending on the veteran's needs for the following areas: - University Drive Units are OR, ED, MICU, CCU, 4W, 5W,6W, Consolidation Building, and SDU - H.J. Heinz Units are Ground South, 1N, 1S, 2A, 2B, & 3A D. ORDERS: - Request for services will be made by telephone or via internet by the Enterostomal Therapy Nurse, Patient Care Coordinator or nursing unit management teams. The contractor will be informed what type of commodities is needed, what room and location it is going to be used in, name of Veteran, and when it is needed. - The Contractor's employee will report to the unit nurse on duty but not before checking into the VA police department upon arrival. The supply will be placed in the Veteran's room under the direction of nursing. The contractor will leave a delivery ticket with the unit nurse and the billing will begin once the beds or other items are in the room and in use. - Whenever the bed or other supply is no longer needed for Veteran, the Contractor will be notified to pick up the bed. Billing will stop at the time the Contractor is contacted that the bed is no longer needed. - A memo designating the COR will be provided to the contractor.