This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is requested, and a written solicitation will not be issued. This Request for Quote (RFQ) is a Brand Name or Equal solicitation, and the Government contemplates award of a firm-fixed price contract resulting from this solicitation. Quoters should thoroughly review the Price Cost Schedule of Supplies and Services and Statement of Work (SOW) and be familiar with the requirements of the solicitation prior to submitting a quote in order to be fully aware of the scope of supplies and services required. Failure to do so will not relieve the successful quoter from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government. The Government shall not reimburse any cost not incorporated into the quoter s price, except as otherwise set forth herein. The period of performance is for one (1) base year and two (2) option years. The Government is not obligated to exercise the option(s). Respond to the requirements of this RFQ by including a completed copy of the attached Price Cost Schedule of Supplies and Services, a completed copy of the attached FAR 52.212-3 Offeror Representations and Certifications Commercial Items (NOV 2017), and any supplemental materials describing and/or depicting the salient physical, functional, or performance characteristics of quoted items with quotes. Also, vendors shall include local stock numbers with quotes. Quotes, FAR 52.212-3 Offeror Representations and Certifications Commercial Items (NOV 2017), and any supplemental materials should be emailed to
contact@example.gov. Please ensure that the subject line of all emails includes 36C26119Q0300. Quotes are due by 1 p.m. Eastern Standard Time (EST) on February 18, 2019. Technical inquiries may be emailed to
contact@example.gov. Technical inquiries will be accepted through 1 p.m. EST on February 14, 2019. Please include 36C26119Q0300 in the subject line of inquiries. Telephone requests for information or questions will NOT be accepted. No hard copies of this RFQ will be provided. CLAUSES, PROVISIONS, AND ADDITIONAL INSTRUCTIONS 1. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101. 2. FAR 52.212-1 Instructions to Offerors-Commercial Items (JAN 2017) and FAR 52.212-4 Contract Terms and Conditions Commercial Items (JAN 2017) apply to this acquisition and no addenda are attached. 3. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items (NOV 2017) applies to this acquisition. The clause is attached to this solicitation. 4. FAR 52.211-6 Brand Name or Equal (AUG 1999) applies to this acquisition. 5. FAR 52.214-21 Descriptive Literature (APR 2002) applies to this acquisition. 6. Veterans Affairs Acquisition Regulation (VAAR) 852.211-73 Brand Name or Equal (JAN 2008) applies to this acquisition. 7. Other applicable FAR and VAAR clauses and provisions are attached to this solicitation. 8. The procurement of these commercial supplies and/or services is in accordance with FAR part 12 Commercial Items, FAR part 13 Simplified Acquisition Procedures, and the VAAR, as supplemented with additional information in this notice. 9. BASIS FOR AWARD: Subject to the provisions contained herein, award will be made to the quoter deemed responsible in accordance with the FAR, and who conforms to the solicitation requirements, and whose quote, judged through a comparative evaluation represents the best value to the government. A comparative evaluation shall be conducted in accordance with FAR 13.106-2(b)(3). All quotes shall be evaluated for acceptability, then a comparative evaluation shall be performed among those that are acceptable. To be acceptable, a quote must meet and/or exceed the requirements of the solicitation. The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum, but is not required to do so. The comparative evaluation shall be based on the ability to provide the supplies and services, the degree to which the supplies and services optimizes the VA medical staff s ability to perform services, past performance on Government contracts, and the quoted price. Quoters are encouraged to provide descriptive literature such as illustrations, drawings, brochures, or other information/narration that describes how the quoted item(s) meet or exceed the requirements of the solicitation. The Government may make an award to a quoter for a quote that is not the lowest price quote if the quote provides the best value to the Government. The Government shall evaluate prices inclusive of the total price of the base year and option years. Evaluation of options will not obligate the Government to exercise the option(s). All quoted items shall be new, and shall not be used, refurbished, recycled, or in any other form, including substitutions. Delivery shall be F.o.b. destination. Quotes submitted on a basis that is other than F.o.b. destination will be rejected as nonresponsive. The contracting officer is not responsible for locating or obtaining any information not provided in the quote. 10. GRAY MARKET ITEMS: (a) Gray market items are OEM goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. - (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the vendor to - replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Any quotes submitted for any name brand items must be from an OEM, authorized distributor, authorized reseller, authorized dealer, or authorized partner, or quote will be rejected as nonresponsive.
