Waste Disposal Services for Lubbock SSLC

The Health and Human Services Commission of Texas is soliciting bids for waste disposal services at the Lubbock State Supported Living Center under solicitation number HHS0017345, with a response deadline of June 26, 2026. The contract requires the removal of nonhazardous solid waste—including putrescible and non-putrescible refuse, domestic housekeeping waste, Christmas trees, and incidental construction and demolition materials—from designated containers across the campus. The contractor must provide all vehicles, equipment, and containers necessary for collection and transportation, with waste disposed of only at licensed, authorized facilities. Service is to be performed Monday through Friday between 8 a.m. and 5 p.m. Central Time, with mandatory four-hour response times for service requests. Side-load trucks are preferred due to narrow campus roads, though front-load trucks are acceptable. The contract term runs from September 1, 2026, through August 31, 2029, with a possible one-year extension at the agency’s discretion. No renewal options are included. All pricing must be firm, fixed unit rates for the full term, covering labor, equipment, materials, and associated costs, as detailed in Exhibit C. The award will be based on best value, weighing price, performance delivery, ability to perform, and past vendor performance, without obligation to select the lowest bid. Bidders must submit comprehensive documentation including three verifiable references, proof of SAM.gov UEI, EIN, Texas Identification Number, and other entity identifiers, and must certify compliance with state and federal requirements, including suspension/debarment status, child support obligations, anti-discrimination laws, and human trafficking prohibitions. Insurance mandates include primary umbrella liability coverage of at least $1,000,000, with the contractor’s policy taking precedence over any state-provided coverage. The contractor is required to immediately implement any price decrease that occurs during the contract term and must adhere to strict invoice submission protocols, including monthly billing with detailed work descriptions and PO numbers. Payments are subject to agency verification of satisfactory performance and governed by the Texas Prompt Payment Act, with disputed invoices returned within 21 days. All operations must comply with OSHA standards, Texas Government Code provisions, and the HHS Uniform Terms and Conditions, which include indemnity, audit rights, record retention, confidentiality, and termination for convenience or cause. Subcontractors are fully bound by all Representations and Certifications, and any false statement