Water Treatment Plant Media Replacement

The West Travis County Public Utility Agency is seeking qualified vendors to replace filter media in three Unit #3 filters at its Water Treatment Plant in Bee Cave, Texas. The scope includes complete removal and compliant disposal of existing anthracite, sand, and gravel media, along with the supply, delivery, and installation of new media meeting strict gradation specifications: anthracite with an effective size of 0.9–1.0 mm and uniformity coefficient ≤1.5, silica sand with an effective size of 0.45–0.55 mm and uniformity coefficient ≤1.4, and layered gravel underlayment with specific size gradations and uniform depth. All work must be performed without disrupting plant operations and completed within seven consecutive days after mobilization. Vendors are required to verify site conditions prior to quoting, including access routes, staging areas, and outage windows, and are fully responsible for performance even if site conditions differ from expectations. The solicitation is a sealed bid RFQ with a deadline for submission on August 27, 2026, at noon, and public bid opening at 1:00 PM the same day. Quotes must be physically delivered in sealed packages to the agency’s office and cannot be submitted electronically. Vendors must submit itemized pricing for four distinct line items: media removal and related services, supply of new filter media, disposal of existing media with documentation, and all transportation-related charges including freight, mobilization, and demobilization. Submission requires media product data sheets, gradation certification, written confirmation of installed media profile, and warranty information as closeout documentation. The agency reserves the right to award based on the best interest of the agency, considering technical compliance, vendor experience, schedule reliability, and price collectively—no formal LPTA or trade-off methodology is specified but implied. No federal contract clauses, FAR provisions, military standards, UEI or CAGE code requirements, socioeconomic certifications, barcoding, or packaging specifications are mandated beyond general cleanup and compliance with applicable federal, state, and local regulations. The contracting office is in Bee Cave, Texas, with Leonel Cruz as the primary point of contact, and no official COR, COTR, or PCO designations are provided. Payment terms, invoicing methods, and contract value are not specified and will be determined upon award. The NAICS code is 237990 and the procurement is categorized under SLED.