WEBSITE DESIGN

The Montgomery Central Appraisal District is seeking qualified vendors to design, develop, and implement a new public-facing website that modernizes its digital presence, enhances user experience, and ensures full compliance with federal and state regulations, including ADA and WCAG 2.1 AA accessibility standards. Proposals must be submitted in five sealed copies by noon on May 29, 2026, to the District’s designated address in Conroe, Texas, and must include a cover letter, company background, technical approach, project timeline, and detailed itemized pricing that is firm, all-inclusive, and prepaid for all associated costs. Bidders must have been in business for at least five years with proven experience delivering similar government or public-sector technology solutions, particularly within property tax or appraisal district environments. The vendor is required to propose a mobile-first, responsive website built on a modern CMS, complete with an updated sitemap, user-centered UI/UX design, content migration, and comprehensive documentation and training for District staff. All deliverables must adhere to the highest standards of commercial workmanship and be entirely new and unused. The District will evaluate proposals based on vendor experience, past performance, cost effectiveness, functionality, adherence to specifications including implementation timelines, security protocols, and compliance with legal and accessibility requirements, awarding the contract based on the lowest and best bid under Texas state law. The contract is governed by Texas law and includes strict administrative and financial terms: no price increases are permitted within the first six months; any increases beyond that must be documented in writing to the Chief Appraiser at least 45 days in advance and cannot exceed 20% of the original bid price. The successful bidder must obtain a District Purchase Order signed by an authorized representative before commencing work and cannot assign or delegate obligations without written permission. The vendor must maintain minimum public liability insurance, waive all rights of subrogation, and indemnify the District against claims related to personal injury, death, or property damage. Proposals must include a list of any blackout days during the contract term, and the bidder must certify compliance with antitrust laws and affirm they have not violated state or federal provisions. Any modification to the contract must be in writing and signed by both parties, and either party may terminate with thirty days’ written notice. The District retains the right to reject all proposals and waive minor informalities. The final website must fully support transparency, usability, and secure public access, aligning with best practices in government digital services, and remain operational under the District’s ongoing