Please see attached scope of work and general requirements in the documents tab. *Note contractor is to provide and supply a 1-year warranty on material and labor. * Dear Vendor: Enclosed is a request for quotation (RFQ) to DESIGN the attached scope of work. Mandatory site visit: West Clarkstown IRA: 329 West Clarkstown Road, New City, NY 10956 Mandatory site visit will be held either Thursday, November 5th, 2026 @ 9:45 AM or Friday, November 6th, 2026 @ 12:45 PM at the above address. Please confirm your attendance prior to the site visit by contacting John Knopf, MSII
+1 (555) 000-0000 or via email at
contact@example.gov. Attendance will be recorded. Please be sure to sign the sign in sheet (provided by the Maintenance staff conducting the site visit). The sign in sheet is a separate entity from the resident visitor’s log. When signing in, be sure to check the project name listed on the sign in sheet to ensure you are recording your attendance correctly. Failure to do so will cause out to be ineligible to submit a quote. There are no exceptions. Please write clearly for corresponding purposes and make sure you include an email address and phone number where you can be reached. Late arrivers at the site will not be allowed to sign in, participate, nor submit a quote for this project. If you are unable to attend either day, you will not be able to schedule a site visit at different time. Method of Award: This is an RFQ (request for quotes). This is not an IFB (bid). The Hudson Valley DDSO intends to award the contract to the most responsible and responsive vendor that provides the lowest cost and meets the requirements detailed in the scope of work. Upon request, vendor must demonstrate 2 years of relevant experience on prior projects of similar magnitude and its subject to vendor responsibility determination. Hudson Valley DDSO reserves the right to reject any and all quotes. In deciding whether to submit a quote, please be aware the awarded vendor must adhere to the time frames outlined in the scope of work. The awarded vendor will also be required to submit certificates of Liability Insurance and Worker’s Compensation Insurance as well as completed Lobbying Law Forms, and signed Appendix A. Please be prepared to submit these in a timely fashion. The Hudson Valley DDSO will make no concessions to the vendor for any alleged misunderstanding or deception because of quantity, quality, character, or other condition. The Hudson Valley DDSO’s interpretation of specifications shall be final and binding. Please note, all staff working at the project site will be required to sign an attendance sheet for record purposes. This includes the residence visitor log and/or an attendance sheet provided by the Maintenance Department. In the event of a tie, contract will be awarded to the Contractor whose bid was received earliest. NYS Labor Law 220-i Registration Required: Effective December 30, 2024, in order to be qualified to work on public works projects covered by Article 8 of the Labor Law, all contractors (including subcontractors) must be registered with the New York State Department of Labor (NYSDOL) in accordance with Labor Law § 220-i. Contractors must be registered before submitting a bid. In addition, contractors must be registered prior to commencing any new work. Please note that subcontractors are not allowed without OPWDD written approval. During this transition period, for projects where the bids were due prior to December 30, 2024, but the work will commence after that date, contractors not already registered with DOL must be registered prior to the commencement of the work. When submitting a bid to the Office for People With Developmental Disabilities (OPWDD) for Article 8 public work contracts, bidders must provide their NYSDOL registration number in the designated space on the bid form and submit their Certificate of Registration. Failure to provide a valid and verifiable registration number from the NYSDOL Registry and Certificate of Registration at the time of bid submission will result in disqualification of the bid. Registration is open NOW! Please note, per the NYSDOL website, NYSDOL estimates it may take approximately 3-4 weeks to review a registration application and issue a Certificate of Registration. Please take action promptly and register now to avoid any disruptions in your bidding process or project schedule. For more information and instructions on how to become registered, please visit the NYS Department of Labor website at: Contractor and Subcontractor Landing | Department of Labor Need More Help? Please review the frequently asked questions on the NYSDOL website that have been created to provide additional support: Frequently Asked Questions for NYSDOL Contractor Registry | Department of Labor. For any additional questions regarding the Contractor Registry process, please reach out to the Bureau of Public Work and Prevailing Wage at
+1 (555) 000-0000 or send an email to:
contact@example.gov. Subcontracting: OPWDD/Hudson Valley DDSO does not allow subcontracting on this type of work. Submission of quote: All quotes (for the design) MUST be received in the Hudson Valley DDSO Business office by Thursday, November 12th, 2026 @ 2:30 PM The quotes may be hand delivered, mailed and or emailed as long as they are RECEIVED in the Business Office prior to the deadline. EMAIL IS PREFERRED! Please check your submission for arithmetic errors and correct labor wages. Hudson Valley DDSO reserves the right to reject any quote which does not reflect the correct prevailing wages in accordance with the provided wage schedule. Tabulation of quotes will be posted to the listings on NYS Contract Reporter along with the award. ADDRESS: Hudson Valley DDSO, Business office, 7 Wilbur Road, Thiells, NY 10984 EMAIL:
contact@example.gov cc:
contact@example.gov and
contact@example.gov At this time, we prefer the quote be emailed to:
contact@example.gov cc:
contact@example.gov and
contact@example.gov *THIS IS A DESIGN ONLY PROJECT* *PLEASE USE OUR QUOTE PROPOSAL FORM FOR YOUR BID. ANY OTHER PROPOASL FORMS WILL NOT BE ACCEPTED*
