Work/Route Management System for Waste Collection Equipment

The City of Lethbridge issued Request for Quotations COL-26-113 to procure a comprehensive work and route management system for its waste and recycling collection operations. The project involves the supply, installation, configuration, and commissioning of software and vehicle-mounted hardware for a fleet consisting of 14 automated sideload and 2 semi-automated rear-load collection vehicles. Key deliverables include data migration and integration with the City's Esri-based GIS environment, operational tools for route execution and container tracking, comprehensive user training, and a long-term support framework encompassing warranties and software updates. The implementation is scheduled in five phases starting in December 2026, with a final live launch deadline of May 1, 2027. The selection process is conducted in four stages, beginning with mandatory technical requirements and followed by rated criteria and system demonstrations for the top three proponents. Pricing accounts for 30 points of the total score, with the contract awarded to the top-ranked respondent. Bids must be submitted electronically by November 2, 2026. Notable requirements include a restriction against U.S. suppliers, the necessity of a City of Lethbridge Business License, and specific insurance mandates, including 2 million dollars in Commercial General Liability and Automobile Liability. The procurement is subject to the Canadian Free Trade Agreement and the New West Partnership Trade Agreement.