X -- Financial Management Training Seminar

DescriptionThis is a combined synopsis/solicitation for commercial items prepared in accordance with the format set forth in Federal Acquisitions Regulation Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: proposals are being requested and a written solicitation will not be issued. This solicitation issued as TADA7900-8-29694. This solicitation document incorporates the Statement of Work, provisions and clauses. The provisions and clauses are those in effect through Federal Acquisition Circular 2005-12. NAICS number is 721110. The Government intents to award a fixed-price contract. The Government reserves the right to award without discussion; therefore each offeror is encouraged to submit their best terms with their proposal. Provisions included: 52.212.1; 52.212-2 . Special attention is directed to FAR 52.212-1 (b). Failure to submit the required information for evaluation may render the offer non-responsive. Offerors shall include: FAR provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer. FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. FAR clause 52.212.-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, along with the following additional FAR clauses : 52.219-8 Utilization of Small Business Concerns, 52.219-28 Post Award Small Business Program Representation, 52.222-3 Convict Labor, 52.212-19 Child Labor, 52.212-21 Prohibition of Segregated Facilities, 52.222-26, Equal Opportunity, 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans, 52.222-36, Affirmative Action for Handicapped Workers, 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of Vietnam Era, 52.212-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees,52.212-50 Combat Trafficking in Persons, 52.232-29 Terms of Financing of Purchases of Commercial Items, 52.232-30 Installment Payments for Commercial Items, 52.232-33 Payment by Electronic Funds Transfer ,Central Contractor Registration. The FAR provisions and clauses may be downloaded at http://www.arnet.gov/far/. The following Department of Commerce provisions and clauses apply to this acquisition: 1352.231-70, Duplication of Effort; 1352.233-70, Harmless from Liability; 1352.209-73 Compliance with the Laws; 1352.208-70, Printing; 1352.252-70, Regulatory Notice; 1352.209-71, Organizational Conflict of Interest; 1352.209-72; Restrictions Against Disclosure. The date of performance for this effort is September 9-11, 2008. Only responses from hotel facilities will be considered. All responses must be received by 1:00 pm on Friday 22 Feb 08, via email to annita.wimbish@noaa.gov. Statement of Work Department of Commerce 2008 Financial Management Training Conference 1.0 Background The U. S. Department of Commerce (DOC), requires the purchase of meeting space, sleeping rooms, provision of food and beverages, and technical audio/visual support for a one full day and two half days for its annual DOC Financial Management Training Conference. 1.1 Objective: The DoC will convene the department?s financial and budget leaders along with a variety of academia and research speakers for a discussion on what steps the Department can take to improve their financial and budgetary needs The training conference will consist of a high-profile one full day and two half days event at a facility not more than 3 hours travel time via private vehicle. The event will run from 8:00 am to 5:00 pm. 2.0 Scope Provide facilities for a Training Conference 3.0 Statement of Work 3.1 The Contractor shall provide the conference space that meets or exceeds the following minimum requirements: 3.1.1 Meeting rooms to accommodate up to 300 people (to be available on the dates listed above from 8:00am to 5:00pm); seating arrangements can be scaled up or down depending on the number of attendees. 3.2 The following equipment: Table in front of the room, with at least 10 chairs in front of it facing the audience; at least 300 chairs in the audience and round tables to accommodate 300 chairs; 3.2.1 The following audiovisual capabilities (to be available per the above dates): 3.2.1.1 Fast fold screen to accommodate room size 3.2.1.2 Projection stand 17?x25? 3.2.1.3 Projections stand drape 84?x30? 3.2.1.4 All cabling, power cords, etc 3.2.1.5 Delivery/pick-up service 3.2.1.6 1 podium and microphone package 3.2.1.7 2 wireless hand held microphone packages 3.2.1.8 3 wireless lapel microphone packages 3.2.1.9 Internet connection 3.3 Breakout rooms will be required TBD and include space to hold 300 people. Breakfast, lunch and dinner set up will be in a separate room from the main conference room. 3.4 Amenities located on-site that will promote teambuilding activities. DAY 1 The Contractor shall provide a nourishing breakfast (buffet style), lunch (buffet style) and dinner (buffet style) to all attendees at the conference on the above dates: At least 20 rooms should be available the day before to allow for preparation and setup. DAY 2 The contractor will provide a Hot Buffet Dinner and mid-afternoon coffee and snack service for up to 300 people. The maximum amount per person that the Contractor may charge (for 1 meal per person plus coffee break) for the first day is the maximum per diem per person including taxes and service charges. 4.0 Lodging: The contractor shall provide lodging service for up to 300 people, as follows: 4.1 Total number of nights stayed is 2. 4.2 All rooms must be single occupancy rooms. 4.3 The maximum rate per room that the Contractor may charge is the Government maximum per diem per night, including occupancy taxes, excluding state/local taxes. 4.4 The Contractor will provide at no charge a hospitality suite for two nights. 5.0 Period of Performance The period of performance is September 9-11, 2008. Additional Evaluation Information: Technical is higher then Price, although price is relevant.